How to Move a Row in Excel 2010: A Step-by-Step Guide

Moving a row in Excel 2010 is pretty straightforward. All it takes is a simple click, drag, and drop. You can move a single row or multiple rows at once, and this can be a useful way to reorganize your data or group similar items together. Once you’ve performed the action, your row(s) will be in their new location, and you can continue working with your spreadsheet as normal.

After you complete the action, you’ll notice that the row you moved has changed position in your Excel workbook. The data in the row will remain intact, and any formulas or references that were linked to the cells in that row will update automatically to reflect the new location.


Excel 2010, a powerful tool in the Microsoft Office suite, is used extensively for data organization and analysis. But when it comes to simple tasks like moving rows around, many users find themselves at a loss. Whether you’re a student working on a project, a business professional analyzing sales data, or someone keeping track of personal expenses, knowing how to move rows efficiently can save you a lot of time and hassle. Moving a row is a fundamental skill that is essential for anyone who uses Excel regularly.

It’s not just about moving data; it’s about maintaining the integrity of your work. When you move a row in Excel, you want to ensure that you’re not distorting your dataset or messing up your formulas. This article will provide easy-to-follow steps to move a row in Excel 2010, ensuring that your data remains accurate and organized.

Step by Step Tutorial: How to Move a Row in Excel 2010

Before diving into the steps, it’s essential to understand what we’re aiming to achieve. Moving a row in Excel 2010 is about changing the position of an entire row within a worksheet. Whether you need to sort data or simply reorganize your rows, these steps will guide you through the process without any data loss.

Step 1: Select the Row

Click on the row number on the left-hand side of the screen to highlight the entire row you want to move.

Selecting the row is the first crucial step in ensuring that you move the correct data. If you select multiple rows, be aware that all the highlighted rows will move together. Make sure that you’re not selecting any extra rows accidentally.

Step 2: Cut the Row

Right-click on the highlighted row and select ‘Cut’ from the context menu, or use the keyboard shortcut Ctrl+X.

Cutting the row removes it from its original position and prepares it to be moved to a new location. The row will appear as if it’s still in place, but Excel has stored it in the clipboard, ready to be pasted elsewhere.

Step 3: Select the Destination

Click on the row number where you want to move your cut row.

When selecting the destination, remember that the new row will be inserted above the row number you click on. So, if you want your data to be moved to the 5th row, click on the row number 5.

Step 4: Paste the Row

Right-click on the selected row number and choose ‘Insert Cut Cells’ from the context menu.

Pasting the row completes the moving process. The row you cut will now be inserted above the selected destination row. The rest of the rows will shift down automatically to make space for the moved row.


Efficient Data OrganizationMoving rows in Excel allows you to organize your data more efficiently. For instance, you can group similar items together or follow a specific sorting order, like dates or amounts.
Error ReductionBy moving rows instead of manually copying and pasting cell contents, you reduce the risk of errors. Excel maintains all cell formulas and formats, ensuring data integrity.
Time-SavingOnce you get the hang of it, moving rows is a quick and easy process. It saves you time, especially when working with large datasets where manual re-entry would be impractical.


Potential Data OverlapIf you’re not careful with the destination you choose, you could potentially overwrite existing data when you paste the cut row. Always ensure the destination row is empty or that you’re okay with the existing data being shifted down.
Clipboard LimitationsIf you cut a row and then accidentally copy something else before pasting, you’ll lose the cut row from the clipboard and have to select and cut it again.
Limited UndoIf you move a row and then perform several other actions, you may not be able to undo the move if it’s too far back in the action history. Regularly saving your work and paying attention to your moves can mitigate this issue.

Additional Information

When working with Excel 2010 to move a row, there are a few additional tips and insights that could come in handy. For starters, if you’re moving multiple rows, make sure to click on the topmost row number first, then hold down the Shift key and select the bottom row number. This ensures that all rows in between are selected simultaneously. Another helpful trick is using the “Insert Copied Cells” option if you need to duplicate a row instead of moving it. This option is available in the same context menu as “Insert Cut Cells” and essentially copies the row to a new location while keeping it in the original place.

Remember that if your row contains any cells with comments, these will be moved along with the row. Also, if there are any merged cells in the row, Excel will prompt you with a warning message since merged cells complicate the moving process. In this case, you might need to unmerge the cells before moving the row, then re-merge them afterward.

Finally, if you’re working with a filtered list and you move a row, it can cause some confusion as Excel will move the row within the filter. For example, if you have rows 1, 3, and 5 visible because of a filter and you move row 3 to the position of row 5, it will not appear to move since the filtered list obscures the actual row numbers. Keep this in mind when working with filters and moving rows.


  1. Select the Row
  2. Cut the Row
  3. Select the Destination
  4. Paste the Row

Frequently Asked Questions

What happens to the formulas in the cells when I move a row?

The formulas will adjust automatically to match their new location. References to the moved cells will update accordingly.

Can I undo a row move?

Yes, you can undo a row move by pressing Ctrl+Z. However, if you’ve made multiple changes since moving the row, you may not be able to undo it.

Can I move multiple rows at once?

Yes, you can move multiple rows by selecting the range of rows you want to move and then cutting and pasting them.

Will moving a row affect my charts or graphs?

If the chart or graph is linked to the data in the row, it will update automatically to reflect the row’s new position.

Can I move a row to a different worksheet?

To move a row to a different worksheet, you’ll need to cut the row and then switch to the target worksheet to paste it.


Learning how to move a row in Excel 2010 is a skill that can greatly enhance your efficiency when handling data. It’s a simple process that can save you time and ensure your data remains organized and intact.

With the step-by-step guide provided, along with the additional tips and insights, you should now feel confident in your ability to move rows in Excel with ease. Remember, practice makes perfect, so don’t hesitate to experiment with moving rows to become more proficient at it. Happy organizing!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy