How to Add a Row to a Table in Word: A Step-by-Step Guide

Adding a row to a table in Word is a simple task that can be completed in just a few clicks. Whether you’re organizing data, making a schedule, or creating a chart, sometimes you need an extra row to include all the necessary information. So, let’s dive into how you can easily add a row to your table in Microsoft Word.

Step by Step Tutorial: How to Add a Row to a Table in Word

Before we start adding rows willy-nilly, it’s important to understand what we’re about to do. By following these steps, we’ll insert a new row into an existing table in your Word document. It’s a handy skill that will make your documents look more professional and organized.

Step 1: Open your Word document

Open the Word document that contains the table you want to modify.

Once you have the document open, make sure to save a copy. It’s always good practice to save your work before making changes, just in case something goes wrong.

Step 2: Click on the table

Click anywhere inside the table where you want to add a new row.

When you click on the table, you’ll notice that a new tab appears at the top of Word, labeled ‘Table Tools’. This is where you’ll find all the tools you need to edit your table.

Step 3: Choose where to add the row

Decide where you want the new row to be – above or below an existing row.

Think about the flow of information in your table. Where does it make sense to insert additional data? This will help you decide whether to add a row above or below.

Step 4: Add the row

Right-click on the row where you want the new row to be added, then select ‘Insert’ followed by ‘Insert Rows Above’ or ‘Insert Rows Below’.

A new row will appear in the location you’ve selected. Now you can start adding information to the new cells.

After completing these steps, your table will have an additional row in the specified location. This helps to keep your data organized and easily readable.

Tips: How to Add a Row to a Table in Word

  • If you need to add multiple rows at once, hold down the ‘Shift’ key while selecting multiple rows before right-clicking to insert.
  • To quickly add a row at the end of the table, you can also place your cursor in the last cell and press the ‘Tab’ key.
  • Remember that you can undo any action in Word by pressing ‘Ctrl + Z’. This can be a lifesaver if you accidentally insert a row in the wrong place.
  • If your table spans across multiple pages, make sure you’re adding the row on the correct page.
  • Keep your table formatting consistent. After adding a new row, check that the font, size, and colors match the rest of the table.

Frequently Asked Questions

Can I add a row to a table in Word on a Mac?

Yes, the steps to add a row to a table in Word are the same for both Windows and Mac users.

How can I delete a row from a table in Word?

To delete a row, right-click on the row you want to remove, select ‘Delete’, then ‘Delete Rows’.

Is there a shortcut to add a row to a table in Word?

While there’s no single-button shortcut, you can place your cursor in the last cell of the table and press ‘Tab’ to add a row at the end of the table.

Can I add a row to the top of the table?

Yes, just click on the top row, right-click, and choose ‘Insert Rows Above’ to add a row at the top of the table.

What if my table is too big for the page after adding a row?

You might need to adjust the row height, column width, or text size to make the table fit on the page, or consider splitting the table between pages.


  1. Open your Word document.
  2. Click on the table.
  3. Choose where to add the row.
  4. Add the row.


Adding a row to a table in Word is a piece of cake once you know the steps. It’s an essential skill that can help you manage and organize your data better. Just remember to click on the table, decide where you want the new row, and right-click to insert it. With these simple steps, you can make your tables work for you, ensuring all the necessary information is neatly displayed.

Whether you’re working on a report, planning an event, or just trying to keep your data tidy, knowing how to add a row to a table in Word will save you time and hassle. So next time you’re faced with an overflowing dataset or an incomplete schedule, don’t panic. Just add a row and keep on rolling!

If you want to learn more about Word’s capabilities or need help with other document-related tasks, there are plenty of resources and tutorials available online. Or, you might want to consider taking a course in Microsoft Office to really boost your skills. Remember, practice makes perfect, so don’t be afraid to experiment with your tables and try out new things. Now go forth and organize that data like a pro!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy