How to Customize Ribbon in Excel: A Step-by-Step Guide for Beginners

Customizing the ribbon in Excel allows you to personalize your workspace for quicker access to the tools you use most. By following a few simple steps, you can add, remove, or rearrange commands and tabs to streamline your workflow and enhance your productivity.

How to Customize Ribbon in Excel

In this section, we’ll walk you through the steps to customize the ribbon in Excel. Whether you’re adding new commands, creating custom tabs, or rearranging existing ones, these steps will make your Excel experience more efficient.

Step 1: Open Excel and Go to File

First, open Excel and click on the "File" tab.

This step takes you to the backstage view, where you can access various Excel options and settings, including the customization options for the ribbon.

Step 2: Click on Options

Next, in the backstage view, click on "Options."

This action opens the Excel Options dialog box, where you can customize various settings, including the ribbon.

Step 3: Select Customize Ribbon

In the Excel Options dialog box, select "Customize Ribbon" from the menu on the left.

Here, you will see a list of the current ribbon tabs and commands, as well as options to add or remove items.

Step 4: Add or Remove Commands

To add or remove commands, use the lists in the middle of the dialog box. Select a command from the left list, and click "Add" to include it in the ribbon. Conversely, select a command from the right list and click "Remove" to exclude it.

You can also use the arrow buttons to move commands up or down within a tab or group, ensuring they appear in the order you prefer.

Step 5: Create Custom Tabs or Groups

To create a custom tab or group, click on the "New Tab" or "New Group" button.

Naming your new tab or group helps you organize your commands better, making them easily accessible when needed.

Step 6: Save Your Changes

Finally, click "OK" to save your changes and return to the main Excel window.

Your customized ribbon should now reflect the changes you made, providing quick access to your most-used commands and tools.

After completing these steps, your customized ribbon will be ready to use. You’ll notice a more organized and efficient workspace, tailored to your specific needs.

Tips for Customizing Ribbon in Excel

  • Plan Ahead: Think about which commands you use most frequently and organize them accordingly.
  • Group Similar Tools: Keep related commands and functions together in custom groups to streamline your workflow.
  • Use Custom Tabs Sparingly: Too many custom tabs can clutter the ribbon and make it harder to find what you need.
  • Experiment: Don’t be afraid to try different configurations to see what works best for you.
  • Backup Your Settings: If you work on multiple computers, export your customized ribbon settings so you can import them elsewhere.

Frequently Asked Questions

Can I reset the ribbon to default settings?

Yes, you can reset the ribbon to its default settings by going to the "Customize Ribbon" section in Excel Options and clicking on "Reset" at the bottom.

Can I share my customized ribbon with others?

Yes, you can export your ribbon customization by selecting "Import/Export" in the Customize Ribbon section and choosing "Export all customizations."

Will my customization affect other users?

No, customizing your ribbon only affects your user profile and settings within Excel.

Can I customize the ribbon in all versions of Excel?

Ribbon customization is available in Excel 2010 and later versions. Earlier versions do not support this feature.

Can I add macros to the ribbon?

Yes, you can add macros to the ribbon by selecting "Macros" from the "Choose commands from" dropdown in the Customize Ribbon section and adding the desired macros.


  1. Open Excel and go to File.
  2. Click on Options.
  3. Select Customize Ribbon.
  4. Add or remove commands.
  5. Create custom tabs or groups.
  6. Save your changes.


Customizing the ribbon in Excel is a powerful way to enhance your productivity by tailoring the interface to your specific needs. By following these steps, you can add, remove, and rearrange commands and tabs to create a streamlined workspace. Whether you’re a seasoned Excel user or just getting started, taking the time to personalize your ribbon can save you countless hours in the long run. Don’t hesitate to experiment and find the perfect setup that works for you. For further reading, check out Excel’s official support documentation or explore online tutorials for more advanced customization options. Happy Excel-ing!

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