How to Delete Selected Rows in Excel: A Step-by-Step Guide

Deleting selected rows in Excel can seem tricky, but it’s actually straightforward. Here’s a quick rundown: First, select the rows you want to delete. Then, right-click and choose "Delete" from the context menu. Confirm the action, and the rows will disappear. That’s it! Now, let’s dive into a detailed, step-by-step tutorial.

How to Delete Selected Rows in Excel

This section will walk you through the steps to delete selected rows in Excel, ensuring you understand each part of the process.

Step 1: Open Your Excel File

First, open the Excel file containing the rows you want to delete.

Make sure the file is not read-only and that you have editing permissions. If you don’t see the rows you want, you might need to scroll or use the search function.

Step 2: Select the Rows to Delete

Next, click and drag over the row numbers on the left side to highlight the rows you want to delete (e.g., rows 3 to 5).

If the rows are non-contiguous, hold down the Ctrl key while clicking the row numbers. This will let you select multiple rows at once.

Step 3: Right-Click the Selected Rows

With the rows highlighted, right-click on any of the selected row numbers.

A context menu will appear. This menu offers various options, including cut, copy, insert, and delete.

Step 4: Choose "Delete" from the Context Menu

From the context menu, click on the "Delete" option.

Excel will immediately remove the selected rows and shift any below them upwards. If you accidentally deleted the wrong rows, you can quickly undo this action by pressing Ctrl + Z.

Step 5: Confirm the Deletion

Check to ensure the correct rows have been deleted.

If everything looks good, save your file to avoid losing your changes. If you need to delete more rows, repeat the process.

After you complete these steps, the selected rows will be permanently removed from your Excel sheet. This action can free up space and make your data easier to manage.

Tips for Deleting Selected Rows in Excel

  • Always double-check the rows before deleting to avoid losing important data.
  • Use the Undo feature (Ctrl + Z) if you delete rows by mistake.
  • Save your work frequently to prevent data loss.
  • If working with large datasets, consider filtering to easily find and delete rows.
  • Practice on a copy of your file first to ensure you understand the process.

Frequently Asked Questions

How do I delete multiple non-contiguous rows?

Hold down the Ctrl key while clicking the row numbers to select multiple non-contiguous rows, then right-click and choose "Delete."

Can I undo a row deletion?

Yes, press Ctrl + Z immediately after deleting the rows to undo the action.

Does deleting rows affect formulas?

Yes, formulas that reference the deleted rows will be affected, which could result in errors.

How can I delete rows based on cell content?

Use the "Sort & Filter" feature to filter rows based on content, then select and delete the filtered rows.

Is it possible to delete rows in a protected worksheet?

No, you must unprotect the worksheet first by going to the "Review" tab and clicking "Unprotect Sheet."


  1. Open your Excel file.
  2. Select the rows to delete.
  3. Right-click the selected rows.
  4. Choose "Delete."
  5. Confirm the deletion.


Deleting selected rows in Excel can be super helpful, whether you’re cleaning up data, removing duplicates, or just organizing your sheet better. The process is simple: select, right-click, delete, and confirm. However, always be cautious—double-check those rows before hitting delete to avoid any "oops" moments.

Remember, using shortcuts like Ctrl + Z can save the day if you make a mistake. Before diving into this task on your main file, it might be a good idea to practice on a copy. This way, you can ensure you’re comfortable with the steps without risking your important data.

We hope this guide has made the process clear and simple for you. Excel can be powerful when you know the right steps and tips. Keep experimenting and learning, and soon you’ll be an Excel pro! If you found this tutorial helpful, check out our other guides to up your Excel game even more. Happy Excel-ing!

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy