How to Export PDF to Excel: A Step-by-Step Guide for Easy Conversion

Exporting a PDF to Excel might sound like a tough task, but trust me, it’s pretty straightforward. You’ll need to use specific software or online tools that convert PDF files into Excel spreadsheets. In just a few steps, you’ll be able to transfer your data from one format to the other, making it easy to edit and analyze your information.

Step by Step Tutorial: How to Export PDF to Excel

Get ready to learn how to transform your PDF files into Excel spreadsheets effortlessly. Follow these steps to get the job done!

Step 1: Choose Your Tool

Pick a tool like Adobe Acrobat, an online converter, or a dedicated software to convert your PDF file to Excel.

There are many tools available, some free and some paid. Adobe Acrobat is a popular choice, but there are also great free options like Smallpdf, ILovePDF, or Zamzar. Choose the one that works best for you.

Step 2: Open the Tool

Once you’ve chosen your tool, open it up on your computer or visit the website if you’re using an online converter.

Opening the tool is usually as simple as launching an application or navigating to a webpage. Make sure you have a stable internet connection if you are using an online service.

Step 3: Upload Your PDF

Click on the option to upload or select your PDF file from your computer or cloud storage.

Most tools will have a clearly labeled button like "Upload" or "Choose File." Click it and navigate to where your PDF is stored on your device.

Step 4: Select Excel as the Output Format

Choose Excel or XLS/XLSX as the format you want to convert your PDF into.

This step is crucial as it tells the tool what kind of file you want to end up with. Look for options or dropdown menus that let you select the output format.

Step 5: Convert the File

Hit the convert button to start converting your PDF to an Excel file.

Converting might take a few seconds to a couple of minutes, depending on the size of your PDF file. Be patient and let the tool do its work.

Step 6: Download Your Excel File

Once the conversion is complete, download the newly created Excel file to your computer.

Make sure to save the file in a location that’s easy to find. Double-check to see if the data was correctly transferred.

After completing these steps, you should have a functional Excel file with all the data from your PDF. You can now edit, analyze, and manipulate the data as you see fit.

Tips for Exporting PDF to Excel

  • Check the Quality: Make sure the converted Excel file accurately represents your PDF data.
  • Use a Reliable Tool: Some tools may offer better conversion quality or more features, so pick one with good reviews.
  • Free vs. Paid: Free tools are great, but paid tools might offer more precision and fewer limitations.
  • Batch Conversion: If you have many files to convert, look for tools that support batch conversion to save time.
  • Formatting Issues: Be prepared to spend some time fixing any formatting issues that might occur during the conversion.

Frequently Asked Questions

What is the best tool to convert PDF to Excel?

Adobe Acrobat is highly recommended, but free options like Smallpdf and ILovePDF are also good.

Can I convert a scanned PDF into Excel?

Yes, but you’ll need a tool with OCR (Optical Character Recognition) capabilities.

Is there a file size limit for conversion?

Some online tools have size limits, usually around 100 MB for free versions.

Will the formatting of the original PDF be preserved?

Not always. You might need to adjust the formatting after conversion.

Is it safe to use online PDF to Excel converters?

Reputable sites are generally safe, but avoid uploading sensitive information.


  1. Choose Your Tool
  2. Open the Tool
  3. Upload Your PDF
  4. Select Excel as the Output Format
  5. Convert the File
  6. Download Your Excel File


Now you know how to export PDF to Excel in a few easy steps. While it may seem tricky at first, selecting the right tool and following the proper steps makes the process a breeze. Whether you’re handling data from work, school, or personal projects, transforming PDF files to Excel spreadsheets can vastly simplify your data management tasks.

If you’re looking for more detailed guidance, plenty of tutorials and videos are available online to help you navigate any issues you might encounter. Don’t be afraid to experiment with different tools to find the one that suits your needs best. Good luck, and happy converting!

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