How to Insert New Line in Excel Cell: A Step-by-Step Guide

How to Insert New Line in Excel Cell

Inserting a new line within an Excel cell may sound complex, but it’s actually quite simple. By using a keyboard shortcut or a formula, you can easily add line breaks and organize your text. This quick guide will show you how to accomplish this in just a few steps. Ready? Let’s dive in!

Step-by-Step Tutorial on How to Insert New Line in Excel Cell

Following these steps will help you insert a new line within an Excel cell to make your data look tidy and well-organized.

Step 1: Click on the Cell

First, click on the cell where you want to insert a new line.

The selected cell will be highlighted, indicating that it is active and ready for editing.

Step 2: Enter Edit Mode

To enter edit mode, press F2 on your keyboard.

Alternatively, you can double-click on the cell. This allows you to make changes to the cell content.

Step 3: Position the Cursor

Move your cursor to the spot within the cell where you want the new line to start.

You can use the arrow keys or click directly with your mouse to position the cursor.

Step 4: Use the Keyboard Shortcut

Press Alt + Enter on your keyboard to insert a new line.

This shortcut works on both Windows and Mac. It will split your text into multiple lines within the same cell.

Step 5: Finalize the Edit

Press Enter to save your changes.

After pressing Enter, your text will now appear on multiple lines within the same cell, giving it a neat and organized look.

After completing these steps, you’ll notice that your text is neatly split into multiple lines within the same cell. No more cluttered, hard-to-read text!

Tips for How to Insert New Line in Excel Cell

  1. Use Wrap Text: Turn on the Wrap Text feature to ensure that the text adjusts to the cell size automatically.
  2. Combine with Formulas: Use formulas like CHAR(10) for more complex text manipulations.
  3. Shortcuts: Remember that Alt + Enter is your best friend for quickly adding new lines.
  4. Adjust Row Height: Sometimes, you might need to adjust the row height to fit the new lines properly.
  5. Cell Formatting: Consider formatting your cells (font size, color, etc.) to better display the multi-line text.

Frequently Asked Questions

What if Alt + Enter doesn’t work?

Try checking your keyboard settings or using another method like CHAR(10) in a formula.

Can I add multiple new lines in one go?

Yes, just press Alt + Enter multiple times to insert several new lines.

Is there a Mac equivalent for Alt + Enter?

Yes, on a Mac, you can use Ctrl + Option + Return.

How do I remove a new line?

Go into edit mode, place the cursor at the new line, and press Delete or Backspace.

Can I insert a new line using a formula?

Yes, use the formula = "text1" & CHAR(10) & "text2" to insert a new line between text1 and text2.


  1. Click on the Cell
  2. Enter Edit Mode
  3. Position the Cursor
  4. Use the Keyboard Shortcut
  5. Finalize the Edit


Knowing how to insert a new line in an Excel cell can be a game-changer for organizing your data. Whether you’re making your spreadsheet more readable by breaking up text or just trying to get everything looking neat and tidy, this simple trick can make a big difference.

Remember, the keyboard shortcut Alt + Enter is your go-to solution. And if you’re working on a Mac, don’t fret—Ctrl + Option + Return has got you covered. Additionally, don’t overlook the power of formulas like CHAR(10) for more advanced text manipulation.

Want to become an Excel wizard? Keep exploring tips and tricks. Each little bit of knowledge can save you time and make your data management tasks a breeze. Happy Excel-ing!

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