How to Print Header on Each Page in Excel: A Step-by-Step Guide

Printing a header on each page in Excel ensures that your spreadsheets look professional and are easy to read. This can be done through the Page Layout tab, where you can set up your print settings to include a header on every page. Follow these steps to accomplish this task.

How to Print Header on Each Page in Excel

In this section, you’ll learn how to ensure that the header you create in Excel will print on each page of your document. This is particularly useful for lengthy spreadsheets where the header can provide context for the data on every page.

Step 1: Open Your Excel File

Open the Excel file you want to print.

This is your starting point. Ensure that the file contains the data you want to format with headers.

Step 2: Go to the Page Layout Tab

Click on the "Page Layout" tab located on the ribbon at the top of the screen.

The Page Layout tab contains various settings you can use to format your document for printing, including setting up headers.

Step 3: Click on Print Titles

In the Page Layout tab, find and click on the "Print Titles" option.

This option allows you to set rows or columns to repeat on each printed page.

Step 4: Select Rows to Repeat at Top

In the "Page Setup" dialog box that appears, click on the box under "Rows to repeat at top."

You can then select the row or rows that you want to repeat at the top of each page. Usually, this is the first row, which contains your header information.

Step 5: Set Your Print Area

Define your print area by selecting the range of cells you want to print. Then click "OK."

This ensures that only the specified range of cells will be printed, with your header row repeating on each page.

After completing these steps, your header will appear on each printed page of your Excel document. This makes it easier for readers to understand the data, no matter which page they are viewing.

Tips for Printing Header on Each Page in Excel

  • Consistent Formatting: Ensure that your headers are formatted consistently for a professional look.
  • Preview Before Printing: Use the "Print Preview" feature to check how your headers will look on each page.
  • Adjust Page Breaks: Sometimes you may need to adjust page breaks to ensure headers are printed correctly.
  • Save Settings: Save your print settings to avoid repeating the setup process in the future.
  • Use Short Headers: Keep your headers concise to prevent them from taking up too much space on each page.

Frequently Asked Questions

Can I print both a header and a footer on each page?

Yes, you can add footers through the "Header/Footer" tab in the "Page Setup" dialog box.

How do I remove a header after setting it up?

Go back to the "Print Titles" option and simply clear the "Rows to repeat at top" box.

Can I print headers on specific pages only?

No, the setting applies to all printed pages. For specific pages, you’ll need to manually add headers.

What if my header is not printing correctly?

Check the print area and page breaks to ensure everything is set up correctly.

Can I print different headers on different pages?

No, Excel only allows one set of repeating headers for the entire document.


  1. Open your Excel file.
  2. Go to the Page Layout tab.
  3. Click on Print Titles.
  4. Select Rows to repeat at top.
  5. Set your print area.


Printing a header on each page in Excel is a simple yet crucial task to ensure your data is clearly understood, no matter how large your spreadsheet gets. By following the steps outlined above, you can easily set up your document to include headers on every page. This not only makes your document look professional but also helps maintain context for your data.

Remember to preview your print settings and make any necessary adjustments to page breaks and formatting. If you encounter any issues, refer back to the FAQs or tips sections for troubleshooting. Once you master this skill, you’ll find it much easier to manage and share detailed spreadsheets.

For further reading, consider exploring tutorials on advanced Excel formatting and data management techniques. Happy printing!

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