How to Add Header in Excel in Every Page: A Step-by-Step Guide

Adding headers in Excel on every page is a simple yet essential skill for improving the readability and organization of your spreadsheets. This task involves setting up a header that will appear consistently on each page when you print your document. Follow these steps to ensure your Excel sheets have a professional and uniform look.

How to Add Header in Excel in Every Page

Adding a header to every page in Excel ensures that important information, such as titles or dates, is visible no matter how many pages you print. This process involves a few straightforward steps detailed below.

Step 1: Open Your Excel Workbook

First, open the Excel workbook where you want to add the header.

Open your Excel file by double-clicking it or launching Excel and selecting your file. This ensures you are ready to edit.

Step 2: Access the Page Layout Tab

Click on the "Page Layout" tab in the Ribbon at the top of the screen.

The "Page Layout" tab contains all the settings you need for modifying the layout of your document, including headers and footers.

Step 3: Open the Page Setup Dialog Box

In the "Page Layout" tab, click on the small arrow icon in the bottom-right corner of the "Page Setup" group.

The Page Setup dialog box gives you detailed settings for your print layout, including margins, orientation, and header/footer options.

Step 4: Select the Header/Footer Tab

In the Page Setup dialog box, click on the "Header/Footer" tab.

This tab allows you to configure what appears in the header and footer of each printed page.

Step 5: Choose a Built-In Header or Create a Custom Header

Choose a built-in header from the dropdown menu or click "Custom Header" to create your own.

Using a built-in header is quick and easy, but creating a custom header allows you to insert specific text or even images.

Step 6: Insert Text or Elements in the Header

In the Custom Header dialog box, type the text or insert elements you want in the header.

You can add text, dates, page numbers, or even images to your header for a personalized touch.

After completing these steps, every page of your printed Excel workbook will display the header you set up, ensuring consistency and clarity across all pages.

Tips for Adding Headers in Excel in Every Page

  • Use Short and Relevant Text: Keep your header concise to avoid cluttering the top of your pages.
  • Include Important Information: Add essential details like document title, date, and page number for better organization.
  • Utilize Built-In Headers: Excel offers built-in headers that are quick to apply and look professional.
  • Customize for Specific Needs: Tailor your header to fit the purpose of your document, whether it’s for a report, invoice, or data analysis.
  • Preview Before Printing: Always use the Print Preview feature to ensure your header appears correctly on every page.

Frequently Asked Questions

How do I add a header to only the first page in Excel?

You can use the "Different First Page" option in the Header/Footer tab of the Page Setup dialog box to add a header only to the first page.

Can I add an image to my header in Excel?

Yes, in the Custom Header dialog box, you can click on the "Insert Picture" icon to add an image to your header.

How do I remove a header from my Excel document?

Go to the Header/Footer tab in the Page Setup dialog box and select "(none)" from the header dropdown menu to remove the header.

Can I use different headers for odd and even pages?

Yes, by selecting the "Different Odd & Even Pages" option in the Header/Footer tab, you can set different headers for odd and even pages.

Will the header appear in Excel’s normal view?

No, headers are only visible in the "Page Layout" view and when you print the document.


  1. Open Your Excel Workbook.
  2. Access the Page Layout Tab.
  3. Open the Page Setup Dialog Box.
  4. Select the Header/Footer Tab.
  5. Choose a Built-In Header or Create a Custom Header.
  6. Insert Text or Elements in the Header.


Adding a header in Excel on every page is an essential skill that can greatly enhance the professionalism and readability of your documents. Whether you’re preparing a report for school, a financial summary for work, or just keeping your personal data organized, a well-placed header ensures that key information is always visible.

The process is straightforward: open your workbook, access the Page Layout tab, and use the Page Setup dialog box to configure your header. By following the steps outlined above, you can quickly and easily add a header to your Excel documents.

If you found this guide helpful, consider exploring other Excel features to further optimize your spreadsheets. And remember, practice makes perfect. The more you use these tools, the more proficient you’ll become. Happy Excel-ing!

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