How to Change Header in Excel: A Step-by-Step Guide for Beginners

Changing the header in Excel can be a breeze if you know the right steps. Essentially, you need to navigate through the ‘Insert’ or ‘Page Layout’ tabs, access the ‘Header & Footer’ settings, and then customize your header as needed. This guide will walk you through each step to ensure you can easily update your Excel headers.

Step-by-Step Tutorial: How to Change Header in Excel

Here’s a straightforward guide to changing the header in Excel. We’ll cover everything from accessing the settings to customizing your header.

Step 1: Open the Excel File

Open the Excel file where you want to change the header.

Make sure you have the correct file open. This is crucial because any changes you make will only apply to the currently active workbook.

Step 2: Go to the ‘Insert’ Tab

Click on the ‘Insert’ tab in the Ribbon at the top of the screen.

The ‘Insert’ tab is where you’ll find various options for adding elements to your worksheet, including headers and footers.

Step 3: Click on ‘Header & Footer’

In the ‘Text’ group, click on ‘Header & Footer’.

This action will switch your worksheet to Page Layout view and open the Header & Footer Tools Design tab.

Step 4: Enter Your Header Text

Click inside the header area and type in your desired header text.

You can add text, pictures, or date and time stamps. The header can be customized to fit your specific needs.

Step 5: Use the ‘Header & Footer Tools’ Design Tab

Use the options in the ‘Header & Footer Tools’ Design tab to further customize your header.

This tab offers a variety of customization features, including different header sections and built-in header formats.

After completing these steps, your Excel worksheet will display the new header you’ve created whenever it is printed or viewed in Page Layout mode.

Tips for Changing Header in Excel

  • Make sure you’re in the right view: Headers and footers are only visible in the Page Layout view or when you print your document.
  • Use built-in options: Excel provides pre-designed header options like the filename, sheet name, or page number to make your life easier.
  • Customize with format codes: You can add special codes (like &[Date]) to automatically update details like the current date.
  • Save your template: If you have a standard header you use often, consider saving it as a template for future use.
  • Preview before printing: Always use Print Preview to ensure your header looks exactly how you want it before printing.

Frequently Asked Questions about Changing Header in Excel

Can I use images in my header?

Yes, you can insert images into your header using the ‘Header & Footer Tools’ Design tab.

How can I remove a header?

Go to the ‘Insert’ tab, click ‘Header & Footer,’ and simply delete the text in the header area.

Can I have different headers on different pages?

Excel doesn’t support different headers for different pages within the same worksheet. You’ll need to use separate worksheets.

How do I add a header on all sheets?

Select all the sheets by holding down the Shift key and clicking each tab, then add your header.

Can I format the text in my header?

Yes, you can use basic formatting like bold, italics, and font size changes in the header.

Summary of Steps to Change Header in Excel

  1. Open the Excel file
  2. Go to the ‘Insert’ tab
  3. Click on ‘Header & Footer’
  4. Enter your header text
  5. Use the ‘Header & Footer Tools’ Design tab


And there you have it! Changing the header in Excel is a simple process once you get the hang of it. Whether you’re adding a company logo, a report title, or just some page numbers, the header section offers a lot of flexibility to make your documents look polished and professional.

Remember, the steps involve navigating to the ‘Insert’ tab, selecting ‘Header & Footer,’ and then customizing your header. It’s a small change that can make a big difference in how your documents are perceived.

If you found this guide helpful, why not try it out on your next Excel project? Mastering these small yet significant features will make your Excel skills shine. For further reading, you might want to explore related topics like adding footers or using Excel’s Page Layout view more effectively. Happy Excel-ing!

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