How to Add Page Number and Header in Word: A Step-by-Step Guide

Adding page numbers and headers in Microsoft Word is a quick and straightforward task. Whether you’re working on a school report, a business document, or your latest novel, knowing how to properly format your pages is essential. In just a few clicks, you can add customized page numbers and headers that give your document a professional and polished look. Let’s dive into the step-by-step process of how to make this happen.

Step by Step Tutorial: Adding Page Number and Header in Word

Before we start adding page numbers and headers, it’s important to know that these features help readers navigate your document and provide key information at a glance. Ready? Let’s get started.

Step 1: Open the "Insert" tab

To begin, click on the "Insert" tab located at the top of your Word document. This is where you’ll find all the options for adding things to your document.

In this tab, you’ll see options for adding various items like tables, pictures, and shapes. Look for the "Header & Footer" section—that’s where we’re headed next.

Step 2: Click on "Header" or "Page Number"

Once you’re in the "Insert" tab, you can choose to add either a header or page numbers by clicking on the appropriate option in the "Header & Footer" section.

When you click on "Header," a dropdown menu will appear with various preset header designs. Similarly, clicking on "Page Number" will show different positions and formats for page numbering.

Step 3: Customize your Header or Page Number

After selecting "Header" or "Page Number," you’ll be able to customize your choice. For headers, you can type in your desired text, and for page numbers, you can choose the format and location on the page.

Don’t be afraid to get creative here! You can add dates, titles, or chapter names in the header. Your page numbers can start from a specific page, and you can even omit numbering on the first page if it’s a title page.

Step 4: Save your changes

Once you’re happy with your header or page numbers, don’t forget to save your changes! Click "Close Header and Footer" to return to your main document.

Remember to regularly save your document to avoid losing any changes. It’s always a good idea to check your document in "Print Preview" to ensure everything looks the way you want it to.

After you complete this action, your document will have a professional touch with page numbers and headers that make it easier to navigate and reference.

Tips for Adding Page Number and Header in Word

  • Double-check your document’s layout settings before adding headers and footers to ensure everything aligns correctly.
  • Consider using different headers and footers for different sections of your document, especially if it’s a lengthy piece.
  • Remember to link or unlink headers and footers if you want them to be the same or different on each page.
  • Keep the design of your headers and footers simple to maintain readability and professionalism.
  • Pay attention to the different odd and even page header/footer options if you’re planning to print your document double-sided.

Frequently Asked Questions

Can I start my page numbering from a page other than the first?

Yes, you can! When inserting page numbers, you can select the option to start from a specific page. This is handy for documents that have a title page or a table of contents.

How do I remove headers and footers from my Word document?

To remove a header or footer, simply go back into the "Header & Footer" section, click on the header or footer, and then delete the content. Make sure to save your document afterward.

Can I have different headers on different pages?

Absolutely! You can create different headers for different sections of your document by using the "Different First Page" option or by creating section breaks.

How do I edit an existing header or footer?

Double-click on the existing header or footer area, and you’ll be able to edit the text or format. Click "Close Header and Footer" to exit and save your changes.

Can I include images in my header or footer?

Yes, you can include images in your headers and footers. Just make sure they’re appropriately sized and don’t distract from the main content of your document.


  1. Open the "Insert" tab
  2. Click on "Header" or "Page Number"
  3. Customize your Header or Page Number
  4. Save your changes


Mastering the art of adding page numbers and headers in Word can elevate your document from amateur to professional with just a few clicks. By following the steps outlined above, you’re now equipped to give your documents that polished touch that sets them apart. Whether you’re prepping for a school assignment, a corporate report, or your next writing project, understanding how to properly format your pages is a skill that will serve you well throughout your academic and professional journey. So go ahead, give it a try, and watch as your documents transform into organized, navigable, and visually appealing pieces of work. And remember, practice makes perfect. The more you familiarize yourself with these tools, the more efficiently you’ll be able to add page number and header in Word. Keep experimenting, and happy writing!

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