How to Tell What Version of Excel I Am Using: A User’s Guide

Figuring out which version of Excel you’re using is actually pretty simple. You just need to open Excel, head to a specific menu, and look for the version information. This guide will walk you through each step so you can easily identify your Excel version and make sure you’re up-to-date or compatible with other users.

How to Tell What Version of Excel I Am Using

In this section, you’ll learn how to identify which version of Excel you’re running. The steps will guide you through opening Excel, navigating to the right menu, and finding the version information.

Step 1: Open Excel

First, open the Excel application on your computer.

Opening Excel is the first step because you need to access its menus to find the version information. If you can’t find Excel, you can usually search for it in your Start menu (Windows) or Applications folder (Mac).

Step 2: Go to the File Menu

Next, click on the "File" menu in the top-left corner.

The File menu is where most settings and options are located. This is the gateway to all sorts of information about your Excel application, including what version you’re using.

Step 3: Click on Account or Help

In the File menu, look for "Account" or "Help" and click on it.

Depending on your version of Excel, the option to check your account details may be labeled differently. Generally, newer versions use "Account," while older versions might use "Help."

Step 4: Look for About Excel

Once you’re in the Account or Help section, find and click on "About Excel."

This option will open a window that provides detailed information about your Excel software, including the version number.

Step 5: Note the Version Number

Finally, take note of the version number displayed in the About Excel window.

This number will tell you exactly which version of Excel you have, such as Excel 2016, Excel 2019, or Excel for Microsoft 365. Make sure to write it down or remember it for future reference.

After you complete these steps, you will have successfully identified your Excel version. This is useful for ensuring compatibility with other users or software updates.

Tips for How to Tell What Version of Excel I Am Using

  • Check for Updates: Always ensure your Excel is up-to-date to get the latest features and security patches.
  • Compatibility: Knowing your version helps with compatibility issues when sharing files with others.
  • Different Menus: Understand that different Excel versions might have slightly different menu layouts.
  • Microsoft Account: If you’re using Excel for Microsoft 365, you can also check your version information through your Microsoft account online.
  • Help Section: If you’re having trouble finding the "About Excel" option, refer to the Help section or Microsoft’s support website.

Frequently Asked Questions for How to Tell What Version of Excel I Am Using

How do I know if I have Excel 2016 or Excel for Microsoft 365?

Check the version number in the "About Excel" window. Excel for Microsoft 365 usually updates more frequently and might have a year followed by a version number.

What should I do if my Excel doesn’t have an Account option?

Try looking for the "Help" option instead, which is commonly found in older versions of Excel.

Can I check my Excel version if I don’t have the app open?

No, you need to have Excel open to navigate through the menus and find the version information.

Is there a difference in finding the version on Windows vs. Mac?

The steps are generally the same, but menu names and placements might differ slightly between operating systems.

Why is it important to know my Excel version?

Knowing your version helps with troubleshooting, ensuring compatibility, and making sure you have access to the latest features and updates.


  1. Step 1: Open Excel.
  2. Step 2: Go to the File menu.
  3. Step 3: Click on Account or Help.
  4. Step 4: Look for About Excel.
  5. Step 5: Note the version number.


And there you have it! Figuring out what version of Excel you are using is straightforward if you follow these steps. Whether you’re a student, professional, or just somebody who loves using spreadsheets, knowing your version of Excel can save you from a lot of headaches down the line. It helps you stay updated and compatible with others, ensuring that your work is seamless and efficient.

If you found this guide helpful, why not check out other tutorials to learn more about Excel’s features? You can always improve your skills and make your work a lot easier by staying informed. Now that you know how to identify your Excel version, you’re better equipped to tackle any spreadsheet challenge that comes your way!

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