How to Align Text in Two Columns in Word: A Step-by-Step Guide

Creating a two-column layout in Microsoft Word is a straightforward process, perfect for newsletters, pamphlets, or any document that requires a more dynamic design. By following a few simple steps, you can have your text neatly organized into columns in no time.

Step by Step Tutorial on How to Align Text in Two Columns in Word

Before diving into the steps to create two columns in Word, it’s essential to understand that this layout can make your document look more professional and organized. Whether you’re working on a resume, a brochure, or a report, aligning your text in columns can enhance readability and overall appeal.

Step 1: Open the Layout Tab

Open the Layout tab in the Microsoft Word ribbon.

This is where you’ll find all the tools you need to modify the page layout, including the option to create columns.

Step 2: Select Columns

Click on the Columns button and choose ‘Two’ from the dropdown menu.

You’ll see other options for different numbers of columns, but for this tutorial, we’re focusing on creating two.

Step 3: Apply to Whole Document or a Section

Decide whether you want the columns to apply to the whole document or a specific section, then highlight the text accordingly.

If you’re only applying columns to a section of your document, make sure you’ve created a section break where you want the columns to start and end.

After completing these steps, your text will be evenly distributed across two columns, giving your document a polished look.

Tips for Aligning Text in Two Columns in Word

  • If you want more control over the column width and spacing, use the ‘More Columns’ option instead of selecting ‘Two’ directly.
  • To add a line between your columns for clarity, check the ‘Line between’ box in the Columns dialog box.
  • Remember to use section breaks if you only want part of your document in columns.
  • If your document has title headings, keep them out of the columns by positioning them above the section break.
  • Adjust the column width to accommodate images if necessary, ensuring they fit neatly within the column.

Frequently Asked Questions

How do I change the width of the columns?

Adjust the column width by selecting ‘More Columns’ and manually inputting the desired width.

Can I have different numbers of columns on different pages?

Yes, use section breaks to separate the pages and then apply the desired number of columns to each section.

How do I remove columns from my document?

Go back to the Columns button and select ‘One’ to revert to the standard single-column layout.

Can I add columns to only part of a page?

Yes, you can apply columns to a selected block of text rather than the entire page.

What if I want to insert a picture into my two-column layout?

Insert the picture as you normally would, then adjust the text wrapping settings and column width to accommodate the image.

Summary of the Steps

  1. Open the Layout tab.
  2. Select ‘Two’ from the Columns dropdown.
  3. Apply to the whole document or a specific section.


Aligning text in two columns in Word is a fantastic way to elevate the look of your documents, giving them a professional and organized feel. It’s a skill that’s handy for a variety of projects, from creating newsletters to designing event programs. With the simple steps outlined above, you can transform your document into a two-column masterpiece in a matter of minutes.

Experiment with different column widths, spacing, and the inclusion of graphical elements to find the perfect layout for your needs. Remember to utilize section breaks if you’re working with a document that only requires columns in certain areas. And don’t forget to check out the additional tips and FAQs for extra guidance.

With these tools at your disposal, you’ll be customizing and creating stunning multi-column documents like a pro. So go ahead, give it a try, and watch as your text aligns itself into a neat, eye-catching format that is sure to impress any reader.

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy