Inserting text in Microsoft Outlook for Office 365 is a common need, whether it’s for adding a signature, inserting a snippet of code, or simply pasting plain text without any formatting. It’s actually quite simple, and you’ll be able to do it in no time after reading this quick overview. All you need to do is click where you want to insert the text, go to the “Insert” tab, and choose “Text File” from the “Object” dropdown menu. Then, just select your text file and voila!
Step by Step Tutorial: How to Insert as Text in Microsoft Outlook for Office 365
Before we dive into the step by step process, let’s understand what we’re about to do. We’re going to insert a text file into an email in Microsoft Outlook without changing any of its formatting. This is particularly useful if you want to include code or maintain the integrity of the document’s layout.
Step 1: Open a New Email
Click on “New Email” in Microsoft Outlook to start composing your message.
Starting a new email is the first step because you need a blank canvas to insert your text file. Make sure you’re logged into your Microsoft Outlook for Office 365 account and you’re in the “Mail” section.
Step 2: Go to the “Insert” Tab
In the new email window, click on the “Insert” tab at the top of the screen.
The “Insert” tab is where you’ll find all the tools you need to add various elements to your email, including text files. It’s located right next to the “Home” tab on the ribbon.
Step 3: Click on “Object”
Within the “Insert” tab, find and click on the “Object” button in the “Text” group.
The “Object” button may seem a bit hidden at first, but it’s right there in the “Text” group. If you hover over it, a tooltip will appear saying “Object.”
Step 4: Select “Text from File”
After clicking “Object,” a dropdown menu will appear. Choose “Text from File” from the list.
When you pick “Text from File,” a file explorer window will open, allowing you to navigate to the location of the text file you want to insert.
Step 5: Choose Your Text File
In the file explorer window, find and select the text file you wish to insert, then click “Insert.”
Remember, the file you choose should be a .txt file or another compatible text format. Once you click “Insert,” the text will be automatically added to your email body.
After completing these steps, the text from your chosen file will be inserted into the body of your email. It will appear exactly as it does in the original document without any additional formatting from Outlook.
Tips: How to Insert as Text in Microsoft Outlook for Office 365
- Make sure your text file is saved and closed before trying to insert it.
- If you’re inserting code, consider using a monospaced font like Courier New for better readability.
- Double-check that your cursor is in the right spot before inserting the file to avoid having to move the text around afterward.
- To insert multiple text files, repeat the process for each file.
- Remember, inserting as text will strip any images or non-text elements from the file.
Frequently Asked Questions
Can I insert a Word document as text?
Yes, you can insert a Word document as text by saving it as a plain text file (.txt) first.
Will the formatting from my text file be preserved?
Yes, the text will maintain its original formatting when inserted into the email.
Can I insert text files into calendar invites or tasks in Outlook?
Yes, the process for inserting text files into calendar invites or tasks is similar to inserting them into emails.
What if I want to insert a PDF as text?
You’ll need to convert the PDF to a text file before inserting it using this method.
Can I edit the text after inserting it?
Absolutely! Once the text is inserted, you can edit it just like any other text in your email.
Summary
- Open a new email.
- Go to the “Insert” tab.
- Click on “Object.”
- Select “Text from File.”
- Choose your text file and click “Insert.”
Conclusion
So there you have it, you now know how to insert as text in Microsoft Outlook for Office 365. It might seem like a minor feature, but it could be a lifesaver when you need to maintain the integrity of a text’s formatting or include code in an email. The best part is, once you’ve got the hang of it, it’s really simple to do. Just remember to check that your text file is closed and saved before you try to insert it, and check your formatting once it’s in the email.
If you’re ever in doubt, just come back to this guide, and you’ll be on the right track in no time. And remember, practice makes perfect. The more you use this feature, the more you’ll find it becomes second nature. Happy emailing!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.