How to Make a Letterhead in Word: A Step-by-Step Guide

Creating a letterhead in Word is a simple process that involves setting up a header with your personal or business information. By following a few easy steps, you’ll have a professional-looking letterhead that you can use for all your correspondence.

Step by Step Tutorial: Making a Letterhead in Word

Before we get into the nitty-gritty, know that making a letterhead in Word is all about personalizing your documents. You’re basically adding a header that reflects your or your company’s identity. Let’s get started.

Step 1: Open Microsoft Word

Open your Microsoft Word application to start the process.

When you open Word, you’ll see a variety of templates to choose from. Since we’re creating a letterhead from scratch, you can either select a blank document or use a template as a starting point.

Step 2: Go to the Header

Click on the ‘Insert’ tab and then select ‘Header’ to create a new header for your letterhead.

The header is the section at the top of the document where you can add text or images that will appear on every page. This is where your letterhead will live.

Step 3: Edit the Header

Choose a header template or create your own, then start editing it with your information.

You can add your company logo, your name, address, contact information, and any other details you want to include. You can also change the font, size, and color to match your branding.

Step 4: Save Your Letterhead

Once you’re happy with your letterhead, click ‘Close Header and Footer.’

Don’t forget to save your document as a template so you can easily access your letterhead for future use. You can do this by going to ‘File,’ then ‘Save As,’ and choosing ‘Word Template’ in the ‘Save as type’ dropdown menu.

After completing these steps, you’ll have a personalized letterhead that you can use for all your official documents.

Tips for Making a Letterhead in Word

  • Keep it simple. A cluttered letterhead can be distracting and take away from the professional look you’re aiming for.
  • Use high-resolution images. If you’re adding a logo or any other images, make sure they are high-quality so they look good when printed.
  • Stick to your brand colors. Consistency is key in branding, so use the same colors that are associated with your business.
  • Don’t forget key information. Make sure your letterhead includes your name (or company name), address, phone number, email address, and website.
  • Preview before printing. Always check how your letterhead looks in print preview mode to catch any errors or design issues before printing.

Frequently Asked Questions

How do I add a logo to my letterhead?

To add a logo, go to the header, click ‘Insert,’ select ‘Pictures,’ and choose the logo file from your computer.

Can I use a template for my letterhead?

Yes, Word offers a variety of templates that you can customize for your letterhead. Just be sure to personalize it with your own information.

Is it possible to save the letterhead as a template for future use?

Absolutely. After creating your letterhead, save it as a Word template so you can open a new document with your letterhead already in place.

What information should be included in a letterhead?

Typically, a letterhead contains your name or company name, address, telephone number, email address, and website. You can also include a logo or tagline.

Can I make a two-sided letterhead in Word?

Yes, you can create a two-sided letterhead by adding information or design elements to the header or footer on the second page.


  1. Open Microsoft Word
  2. Go to the Header
  3. Edit the Header
  4. Save Your Letterhead


Creating a letterhead in Word is a breeze once you get the hang of it. Not only does it add a touch of professionalism to your documents, but it also reinforces your brand identity with every letter you send out. Remember, the key to a great letterhead is simplicity, clarity, and consistency. Use high-quality images, stick to your brand colors, and make sure all the important information is included. With these tips in mind, go ahead and give it a try – your documents will never look plain again! And if you ever get stuck, there are loads of templates and online resources at your disposal to help you create the perfect letterhead in Word.

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