Want to make a word doc into a fillable PDF? It’s easier than you think! In just a few simple steps, you can transform your document into a professional-looking form that others can fill out electronically.
Step by Step Tutorial: Making a Word Doc into a Fillable PDF
Before diving into the steps, it’s important to understand what we’re aiming to achieve. A fillable PDF is a form that allows users to enter information into designated fields. This is useful for applications, surveys, and any document that requires user input.
Step 1: Open the Word Document
Open the Word document you want to convert.
This is the document that you will eventually turn into a fillable PDF. Make sure it’s the final version, as you won’t be able to edit the text after converting it.
Step 2: Save as PDF
Click on ‘File’, then ‘Save As’, and choose PDF from the dropdown menu.
By saving your Word document as a PDF, you’re essentially creating a static image of the document, which is the first step in making it fillable.
Step 3: Open in Adobe Acrobat Pro
Open the saved PDF in Adobe Acrobat Pro.
Adobe Acrobat Pro is a powerful tool that adds functionality to PDFs, such as creating fillable forms. If you don’t have Acrobat Pro, there are other PDF editors that have similar capabilities.
Step 4: Select the ‘Prepare Form’ Tool
In Acrobat Pro, click on the ‘Tools’ tab and select ‘Prepare Form’.
The ‘Prepare Form’ tool will allow you to add form fields to your PDF. You can create text boxes, check boxes, radio buttons, and more.
Step 5: Add Form Fields
Manually add form fields where you want users to input information.
Acrobat Pro lets you drag and drop form fields onto your PDF. You can adjust the size and alignment of the fields to fit your layout.
Step 6: Save and Distribute
Save your fillable PDF and distribute it electronically.
Once you’ve added all your form fields, save your PDF. You can now send it to others to fill out on their computer or mobile device.
After completing these steps, you’ll have a fillable PDF ready to use. You can distribute it electronically, and recipients will be able to fill it out and save their responses.
Tips for Making a Word Doc into a Fillable PDF
- Keep your Word document layout simple, as complex layouts may not convert well.
- Double-check your form fields in Acrobat Pro to ensure they’re in the correct locations.
- Use clear labeling for each field to guide users on what to enter.
- Test your fillable PDF by filling it out yourself before distributing it.
- Consider adding a ‘Submit’ button to your form if you want responses emailed to you.
Frequently Asked Questions
What if I don’t have Adobe Acrobat Pro?
There are other PDF editing software options available that can create fillable forms, such as Foxit PhantomPDF or Nitro Pro.
Can I convert a scanned document into a fillable PDF?
Yes, but you’ll need to use OCR (Optical Character Recognition) to convert the scanned image into text first, which can then be made into a fillable form.
Will the formatting of my Word document change when I convert it to a PDF?
It shouldn’t, but you may need to adjust the layout slightly in the PDF if the conversion isn’t perfect.
Can I add images to my fillable PDF?
Yes, you can add images in Adobe Acrobat Pro by using the ‘Add Image’ tool in the ‘Prepare Form’ mode.
How can I make sure the form is accessible to those with disabilities?
Use the ‘Accessibility’ tools in Acrobat Pro to check and fix any issues. This includes adding alt text to images and ensuring form fields are properly labeled.
Summary
- Open the Word document.
- Save as PDF.
- Open in Adobe Acrobat Pro.
- Select the ‘Prepare Form’ tool.
- Add form fields.
- Save and distribute.
Conclusion
Making a word doc into a fillable PDF is a skill that can save time and improve the professionalism of your documents. Whether you’re creating a form for employee onboarding, customer feedback, or a personal project, the ability to create a fillable PDF is incredibly useful. With the steps outlined in this article, you can easily transform your static documents into interactive forms that can be filled out electronically. Remember to keep your Word document layout simple, and don’t forget to test your PDF before sending it out. Happy form creating!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.