How to Expand All Rows in Excel: A Step-by-Step Guide for Beginners

Expanding all rows in Excel might sound like a daunting task, but it’s actually pretty straightforward. Whether you’re dealing with hidden rows or rows that just need more space, you can expand all of them quickly using a few simple steps. By following these instructions, you’ll be able to see everything your spreadsheet has to offer.

How to Expand All Rows in Excel

Expanding all rows in Excel means making sure every single row is visible and has enough space for its content. This can involve unhiding hidden rows or adjusting the row height to fit the data. The following steps will guide you through the process.

Step 1: Select the Entire Sheet

Click the small triangle at the top-left corner of your Excel sheet, between the "A" column and "1" row.

Selecting the entire sheet ensures that any adjustment you make will apply to every row. This is the quickest way to ensure that nothing is left out.

Step 2: Right-Click to Open the Context Menu

After selecting the entire sheet, right-click anywhere within the selection to open a context menu.

This context menu provides multiple options, including the necessary ones for adjusting row visibility and height.

Step 3: Choose "Unhide" from the Menu

From the context menu, click on "Unhide" to reveal any hidden rows.

If any rows were hidden, this step will make them visible again. If no rows were hidden, Excel simply won’t change anything.

Step 4: Adjust Row Height

Right-click again after making sure all rows are unhidden, then select "Row Height."

The "Row Height" option allows you to specify a uniform height for your rows, ensuring that all of them have enough room for their contents.

Step 5: Set the Row Height

Enter a number that will suit your needs, like 20, and click "OK."

A height of 20 is usually a good starting point, but you can adjust it as needed based on the amount of content in your cells.

After following these steps, all rows in your Excel sheet will be expanded, ensuring that no data is hidden and every row has adequate space.

Tips for Expanding All Rows in Excel

  • Adjust Automatically: Use "AutoFit Row Height" from the context menu to let Excel automatically adjust each row’s height based on its content.
  • Keyboard Shortcut: You can also use the keyboard shortcut Ctrl + A to select all cells and then proceed with the right-click menu.
  • Double-Click Method: Double-clicking the line between row numbers will auto-adjust the row height for the specific row.
  • Check for Merged Cells: Merged cells can affect row height adjustments, so unmerge them if necessary.
  • Use Filters Wisely: Sometimes, rows are hidden due to filters. Clear all filters to ensure all rows are visible before adjusting the height.

Frequently Asked Questions

How do I know if rows are hidden in my Excel sheet?

If you notice that row numbers skip a sequence (e.g., from 5 to 7), it means row 6 is hidden.

Can I expand rows without selecting the entire sheet?

Yes, but selecting the entire sheet ensures that no row is missed. You can still select specific rows and adjust their height individually.

What row height should I use?

This depends on your data. A height of 20 is usually a good starting point for most text data.

Does expanding rows affect column width?

No, adjusting row height does not impact column width. You would need to adjust columns separately.

Will expanding rows affect my formulas?

No, expanding row height or un-hiding rows will not impact the functionality of your formulas.


  1. Select the Entire Sheet.
  2. Right-Click to Open the Context Menu.
  3. Choose "Unhide" from the Menu.
  4. Adjust Row Height.
  5. Set the Row Height.


By following these straightforward steps, you can easily expand all rows in Excel, ensuring that every piece of data is visible and nothing is hidden away. Whether you’re dealing with a complex dataset or a simple list, these steps will help you get the most out of your spreadsheet.

Remember, while default settings work fine for many situations, sometimes a manual adjustment is necessary for clarity. Keep these tips and tricks in mind, and you’ll be navigating Excel like a pro in no time. Feel free to experiment with different row heights to see what works best for your specific needs. And if you’re ever in doubt, refer back to this guide for a quick refresher on how to expand all rows in Excel.

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