How to Insert Calendar in Excel: A Step-by-Step Guide for Beginners

how to insert calendar in excel

Quickly adding a calendar to your Excel spreadsheet can make scheduling and date tracking a lot easier. Whether you’re organizing a project timeline or planning events, this guide will walk you through how to insert a calendar in Excel swiftly. You’ll be able to customize the calendar to fit your needs, all within a few simple steps.

Step-by-Step Tutorial: How to Insert Calendar in Excel

Adding a calendar to Excel can streamline date-related tasks and improve your data management. Follow these steps to insert a calendar in your Excel sheet.

Step 1: Open Excel

Open Microsoft Excel by clicking on the Excel icon on your desktop or start menu.

Make sure the program is fully loaded before moving on to the next step. This will help avoid any glitches or slowdowns.

Step 2: Navigate to the Developer Tab

Go to the "Developer" tab in the Excel ribbon. If you don’t see it, you’ll need to enable it in Excel Options.

To enable the Developer tab, click on “File,” then “Options,” followed by “Customize Ribbon.” Check the box next to “Developer” and click “OK.”

Step 3: Insert ActiveX Control

Click on "Insert" within the Developer tab. Choose “More Controls” from the dropdown list and find "Microsoft Date and Time Picker Control."

Selecting this control will allow you to place a calendar in your Excel sheet. You can resize and move it as needed.

Step 4: Place the Calendar

Click on the spot in your worksheet where you want the calendar to appear.

Drag the cursor to adjust the size of the calendar. Reposition it to best fit your layout.

Step 5: Format the Calendar

Right-click on the calendar and select "Properties." Adjust the settings like font size, color, and date format.

Personalizing the calendar ensures it meets your specific needs and matches the style of your spreadsheet.

After completing these steps, your Excel sheet will have a functional, interactive calendar that you can use for date selection and scheduling.

Tips for How to Insert Calendar in Excel

  • Make sure your Excel is up to date to access all features.
  • Regularly save your work to avoid losing changes.
  • Customize the calendar properties to match your spreadsheet theme.
  • Use the calendar for various purposes, such as tracking deadlines or planning events.
  • Double-check that the Developer tab is enabled if you can’t find the calendar control.

Frequently Asked Questions about How to Insert Calendar in Excel

What if I can’t find the Developer tab?

Enable it by going to File > Options > Customize Ribbon. Check the box next to "Developer."

Can I insert multiple calendars in one sheet?

Yes, you can insert multiple calendars by repeating the steps for each one.

Is the calendar feature available in all versions of Excel?

The Developer tab and ActiveX controls are available in most modern versions of Excel, including Excel 2016, 2019, and Office 365.

How do I remove a calendar if I no longer need it?

Right-click on the calendar and select "Cut" or press the “Delete” key on your keyboard.

Can I link the calendar to a specific cell?

Yes, you can link the calendar to a cell by adjusting the properties to display the selected date in your chosen cell.


  1. Open Excel.
  2. Navigate to the Developer Tab.
  3. Insert ActiveX Control.
  4. Place the Calendar.
  5. Format the Calendar.


Inserting a calendar in Excel is a straightforward process that can greatly enhance your data management and scheduling capabilities. By following the steps outlined in this guide, you can quickly add a customizable calendar to your spreadsheet. Whether you’re keeping track of deadlines, planning events, or organizing project timelines, having a calendar in Excel makes it all more manageable.

For further reading, consider exploring more Excel features like pivot tables or conditional formatting. These tools can complement your calendar and provide even more functionality. If you found this guide helpful, why not take a moment to practice inserting a calendar on a blank sheet? The more familiar you get with these features, the more efficient you’ll become. So go ahead, give it a try, and see how much it can simplify your Excel tasks!

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