How to Move Rows in Excel: A Step-by-Step Guide for Easy Navigation

how to move rows in excel

Moving rows in Excel can be done in just a few simple steps. Select the row you want to move, drag it to the desired location, and then release the mouse button. Alternatively, you can use the Cut and Insert Cut Cells options from the right-click menu. This brief tutorial will show you how to move rows efficiently and effectively.

Step-by-Step Tutorial on How to Move Rows in Excel

In this tutorial, we’ll go through the steps to move rows in Excel so you can organize your data with ease.

Step 1: Select the Row You Want to Move

Click on the row number on the left side of the screen to highlight the entire row.

When you click on the row number, the entire row will be highlighted. This makes it clear which row you are planning to move. You can also select multiple rows by clicking and dragging over the row numbers.

Step 2: Drag the Row to the Desired Location

Click and hold the mouse button on the highlighted row, then drag it to the location where you want the row to be moved.

As you drag the row, you will see a faint outline showing where it will be placed. Simply move up or down to your desired spot and release the mouse button to drop the row in place.

Step 3: Release the Mouse Button

Release the mouse button once the row is in the desired location.

After releasing, the row will be moved to the new location. The data in the row will remain intact, and the rows around it will adjust accordingly.

Step 4: Use Cut and Insert Cut Cells (Alternative Method)

Right-click the highlighted row, choose ‘Cut,’ then right-click the row where you want to move it and select ‘Insert Cut Cells.’

This method can be particularly useful if you’re moving rows over a long distance, as it ensures precision. It’s also handy when you need to keep the data formatting intact.

Step 5: Verify the Move

Check to make sure the row has been moved to the correct location and that all data is intact.

Double-checking your work ensures there are no errors and that the move hasn’t disrupted any of the surrounding data. It’s always good practice to verify before proceeding with further tasks.

After completing these steps, your row will be in its new location, with all the data intact. If you used the drag-and-drop method, the rows will adjust automatically. If you used the Cut and Insert Cut Cells method, the data will be precisely where you want it.

Tips for Moving Rows in Excel

  • Use keyboard shortcuts to speed up the process: Ctrl + X to cut, Ctrl + V to paste.
  • When dragging and dropping, ensure you have a steady hand to avoid misplacement.
  • Use the Undo button (Ctrl + Z) if you make a mistake.
  • Save your work before making major changes to avoid losing data.
  • Always double-check your data after moving rows to ensure accuracy.

Frequently Asked Questions

Can I move multiple rows at once?

Yes, you can select and move multiple rows by clicking and dragging over the row numbers on the left side.

Will moving rows affect my formulas?

Moving rows should not affect your formulas as long as you move the entire row. Excel will adjust cell references automatically.

Can I move rows between different sheets?

Yes, you can cut rows from one sheet and paste them into another. Use the Cut and Insert Cut Cells method for best results.

What if I accidentally delete a row while moving it?

Use the Undo button (Ctrl + Z) immediately to restore the deleted row.

Is there a way to track changes when moving rows?

Yes, you can use Excel’s Track Changes feature to monitor any changes made to your spreadsheet, including moving rows.

Summary of Steps

  1. Select the row you want to move.
  2. Drag the row to the desired location.
  3. Release the mouse button.
  4. Use Cut and Insert Cut Cells (alternative method).
  5. Verify the move.


Moving rows in Excel is a straightforward yet powerful tool for managing your data. Whether you prefer the drag-and-drop method or the more precise Cut and Insert Cut Cells approach, these steps will help you keep your spreadsheet organized and efficient. Remember to double-check your work and save often to avoid any mishaps. Keep practicing these steps, and you’ll become an Excel whiz in no time! For more advanced Excel tips and tricks, consider exploring additional tutorials and resources.

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