How to Select a Row in Excel: A Step-by-Step Guide for Beginners

Selecting a row in Excel is a fundamental task that can significantly streamline your data management. Whether you’re formatting, analyzing, or simply viewing data, knowing how to select entire rows can make your workflow smoother. This guide will break down the process in simple steps, making it easy for you to follow along and master this essential Excel skill.

How to Select a Row in Excel

In this tutorial, we’ll walk you through the exact steps to select a row in Excel. Each step will help you understand the process better, making sure you can do it effortlessly on your own.

Step 1: Open Your Excel Workbook

Start by opening the Excel workbook where you want to select a row.

Ensuring your workbook is open is the first step to accessing your data. If you haven’t already, locate the correct file on your computer and double-click to open it in Excel.

Step 2: Navigate to the Desired Worksheet

Step 2: Click on the worksheet tab at the bottom where you want to select a row.

Excel workbooks can have multiple sheets. Make sure you’re on the right one by clicking on the corresponding tab at the bottom of the window.

Step 3: Identify the Row Number

Step 3: Look at the row numbers on the left side of the worksheet and find the one you need.

Excel rows are numbered sequentially from top to bottom. Locate the number beside the row you want to select.

Step 4: Click on the Row Number

Step 4: Click directly on the row number to select the entire row.

When you click on the row number, Excel highlights the entire row, indicating that it is selected. This action ensures all cells in that row are included.

Step 5: Use Keyboard Shortcuts (Optional)

Step 5: Press "Shift + Space" to select a row using your keyboard.

Keyboard shortcuts can speed up your workflow. Pressing "Shift + Space" simultaneously will select the entire row where your cursor is currently located.

Once you complete these steps, the entire row will be highlighted, and you can perform any additional actions such as copying, formatting, or deleting.

Tips for Selecting a Row in Excel

  • Use Keyboard Shortcuts: Besides "Shift + Space," learn other shortcuts like "Ctrl + Shift + Down Arrow" to select multiple rows.
  • Selecting Multiple Rows: Click and drag over the row numbers, or hold "Shift" and click the row numbers for non-continuous selections.
  • Row Selection with Filters: Be cautious as filtering might hide rows; ensure you unhide rows if necessary.
  • Freeze Panes for Better Viewing: Freezing rows can keep important headers visible while scrolling.
  • Customizing the Ribbon: Add the “Select All” button to the ribbon for quicker access.

Frequently Asked Questions

How do I select multiple rows in Excel?

Hold down the "Shift" key, click on the row numbers of the rows you want to select.

Can I select non-continuous rows?

Yes, hold down the "Ctrl" key and click on the row numbers of each row you want to select.

What if I accidentally select the wrong row?

Simply click on the correct row number, or use "Ctrl + Z" to undo the selection.

Are there shortcuts for selecting rows?

Yes, "Shift + Space" selects a single row, and "Ctrl + Shift + Arrow keys" can help select multiple rows.

How do I select the entire worksheet?

Click on the box at the top-left corner of the worksheet, where the row and column headers meet, or press "Ctrl + A".


  1. Open your Excel workbook.
  2. Navigate to the desired worksheet.
  3. Identify the row number.
  4. Click on the row number.
  5. Use keyboard shortcuts (optional).


Selecting a row in Excel is a simple yet powerful task that can make managing your data much easier. Whether you are tidying up your entries, analyzing data, or preparing a report, mastering this basic skill is a must. Feel free to experiment with the steps and tips provided to become more efficient in using Excel. Accurate row selection can save you time and make your work look more professional. So, go ahead, open that Excel file, and start practicing. You’ll be amazed at how much faster you can get things done when you know how to select a row in Excel!

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