Creating folders in Outlook 2019 is a breeze! All you need is a few clicks and you can organize your emails in a way that makes sense to you. Whether you want to sort emails by project, client, or just keep those pesky spam emails in one place, folders are a great way to keep your inbox tidy.
Step by Step Tutorial on How to Create Folders in Outlook 2019
Creating folders in Outlook 2019 helps you manage your emails effectively. The following steps will guide you through the process of creating a new folder.
Step 1: Open Outlook 2019
Open your Outlook 2019 application on your computer to get started.
When you open Outlook, you’ll be greeted with your inbox and a list of any current folders you have.
Step 2: Right-click on Inbox
Right-click on your Inbox folder in the left-hand menu.
A menu will pop up with several options for managing your emails.
Step 3: Select ‘New Folder’
From the popup menu, select the ‘New Folder’ option.
This will allow you to create a brand new folder.
Step 4: Name Your Folder
Type in the desired name for your new folder and press Enter.
Be sure to choose a name that is descriptive and easily identifiable for the type of emails you’ll be storing in it.
After you’ve completed these steps, your new folder will appear in the left-hand menu, and you can start organizing your emails right away.
Tips for Creating Folders in Outlook 2019
- Use clear and descriptive names for your folders to easily identify them.
- Create subfolders within main folders for even more organization.
- Use rules to automatically move emails to the appropriate folder.
- Regularly review and clean out old emails from your folders.
- Utilize the search function to quickly find emails within your folders.
Frequently Asked Questions
Can I create subfolders within a folder?
Yes, you can create subfolders by right-clicking on a folder and selecting ‘New Folder’.
How do I move emails into a folder?
You can drag and drop emails into your folder or use rules to automate the process.
Can I rename a folder?
Yes, simply right-click on the folder and choose ‘Rename Folder’.
How many folders can I create in Outlook 2019?
There is no limit to the number of folders you can create.
Can I delete a folder if I no longer need it?
Yes, you can delete a folder by right-clicking on it and selecting ‘Delete Folder’.
Summary of Steps
- Open Outlook 2019.
- Right-click on Inbox.
- Select ‘New Folder’.
- Name your folder.
Conclusion
Organizing your emails in Outlook 2019 is essential for productivity and managing your time effectively. By creating folders, you can sort your emails in a way that makes sense for you and your workflow. Remember, the key is to use descriptive names for your folders and to create subfolders for even more organization. Don’t be afraid to use rules to automate the process and keep your inbox clutter-free. With these tips and steps, you’ll be a pro at creating folders in Outlook 2019 in no time!
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.