How to Print a Book in Word: A Step-by-Step Guide

Printing a book in Word may seem daunting at first, but with a little know-how, it’s a breeze. You need to format your manuscript correctly, set up your page layout, and choose the right printing options. Once you’ve got that down, you can print a professional-looking book right from your home computer.

Step by Step Tutorial: How to Print a Book in Word

Before we dive into the step-by-step guide, let’s get clear on what we’re doing here. We’re going to format your document, set up the page layout, and select the correct printing options so your book looks just like the ones you’d find in a bookstore.

Step 1: Format your manuscript

Make sure your document is clean, free of typos or grammatical errors, and formatted consistently.

When formatting your manuscript, pay attention to margins, font size, and line spacing. These elements will affect the readability of your book. Use a standard font like Times New Roman or Arial, and keep the font size around 11 or 12 points.

Step 2: Set up your page layout

Go to the ‘Layout’ tab in Word and click on ‘Size’ to choose the size of your book.

The size of your book, also known as trim size, is important because it determines how your book will look in the hands of your readers. Common sizes for books are 6"x9" or 5.5"x8.5". Don’t forget to adjust your margins accordingly—usually around 1 inch on all sides.

Step 3: Add headers and footers

Click on the ‘Insert’ tab in Word and then select either ‘Header’ or ‘Footer’ to add these elements to your pages.

Headers and footers are essential because they give your book a professional look. You can include the book title, chapter title, or page numbers in these areas. Make sure they are not too distracting and complement the overall design of your book.

Step 4: Insert page numbers

Still in the ‘Insert’ tab, click on ‘Page Number’ to add page numbers to your book.

Page numbers are a must in any book. They help readers keep track of where they are. Decide whether you want them at the top or bottom of the page and whether they should appear on the left, right, or center.

Step 5: Choose the right printing options

When you’re ready to print, go to ‘File,’ then ‘Print,’ and make sure to select ‘Print on Both Sides’ if you want your book to have pages like a traditional book.

In the ‘Print’ menu, you can also select the number of copies you want to print and check the print preview to ensure everything looks good. This is your last chance to catch any formatting errors before your book goes to print.

After you’ve completed these steps, you’re ready to print your book. If you’ve done everything right, you’ll have a stack of pages that, when bound, will resemble a professional book.

Tips: How to Print a Book in Word

  • Always proofread your manuscript multiple times before printing.
  • Consider using a template specifically designed for book printing to make the process easier.
  • Test print a few pages before printing the entire book to ensure the formatting is correct.
  • Use high-quality paper for the final print to give your book a professional feel.
  • If you’re planning to print multiple copies, it may be more cost-effective to use a professional printing service.

Frequently Asked Questions

What paper size should I use for my book?

Standard sizes for books are 6"x9" or 5.5"x8.5", but you can choose any size that fits your vision for the book.

How do I make sure my book prints on both sides?

In the ‘Print’ menu in Word, select ‘Print on Both Sides’ to ensure your book will have pages like a traditional book.

Can I print a color book in Word?

Yes, you can. Just make sure your printer is capable of color printing and that you select the color printing option in the ‘Print’ menu.

How can I bind my printed book?

You can use a variety of methods such as spiral binding, perfect binding, or saddle stitching. Some office supply stores offer binding services.

What’s the best way to design a book cover in Word?

Use the ‘Insert’ tab to add images and text boxes to create a cover. Consider using a higher resolution image for a more professional look.


  1. Format your manuscript with the right margins, font size, and line spacing.
  2. Set up your page layout, including the size and margins of your book.
  3. Add headers and footers to give your book a professional look.
  4. Insert page numbers for easy navigation.
  5. Choose the correct printing options, including printing on both sides for a traditional book feel.


So there you have it, folks! Printing a book in Word is not as hard as it might seem. With the right preparation and attention to detail, you can produce a book that looks like it came straight from the shelves of your favorite bookstore. Remember, the key is in the formatting, layout, and printing options. Take your time to get these elements right, and you’ll be well on your way to holding your very own printed book in your hands.

Whether you’re printing a novel, a cookbook, or a memoir, the satisfaction of seeing your work in print is unmatched. So go ahead, give it a try, and who knows? You might just discover a hidden talent for book printing. And if you ever get stuck, just come back to this guide for a quick refresher. Happy printing!

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