How to Rename a Printer in Windows 11: A Step-by-Step Guide

Renaming a printer in Windows 11 is a simple task that can help you easily identify which printer you’re using, especially if you have multiple devices connected. All you need to do is access the Settings menu, navigate to the printer you’re looking to rename, and update its name. Follow this guide, and you’ll have your printer renamed in no time!

How to Rename a Printer in Windows 11

In this section, you’ll learn how to rename a printer on your Windows 11 computer. These steps will walk you through the process from start to finish.

Step 1: Open Settings

First, click on the Start button and select "Settings."

The Settings menu is where you can control and customize various aspects of your computer. Accessing it is as simple as clicking the Start button on your taskbar and selecting the gear icon labeled "Settings."

Step 2: Go to Devices

Next, in the Settings window, click on "Devices."

The Devices section is where you can manage all connected devices, including printers, scanners, and Bluetooth devices. It’s your go-to area for dealing with hardware adjustments.

Step 3: Select Printers & Scanners

Once you’re in the Devices menu, click on "Printers & Scanners."

This section lists all the printers and scanners currently connected to your computer. From here, you can add new devices or manage existing ones.

Step 4: Find and Click on Your Printer

Locate the printer you want to rename, and click on it.

When you click on your printer, you’ll see a menu with several options. This is where you can access further settings related to your specific printer.

Step 5: Manage Your Printer

Click on the "Manage" button.

The Manage button leads you to more detailed settings for the selected printer, including options to troubleshoot, manage print jobs, and more importantly, change the printer’s name.

Step 6: Rename Your Printer

Click on "Printer Properties," then navigate to the "General" tab. Enter the new name in the "Name" field, and click "OK" to save.

In the Printer Properties window, you’ll see several tabs. The General tab is where you’ll find the name field that you can edit. Type in your preferred name and save the changes.

After completing these steps, your printer will now display its new name in the Printers & Scanners list and any print dialogue boxes.

Tips for Renaming a Printer in Windows 11

  • Keep It Simple: Use a name that’s easy to remember and clearly describes the printer.
  • Include Location: If you have multiple printers, including the location in the name can be helpful (e.g., "Office Printer" or "Living Room Printer").
  • Avoid Special Characters: Stick to letters and numbers to avoid any potential issues with software compatibility.
  • Update Documentation: If you maintain a list of devices, make sure to update it with the new printer name.
  • Test the Printer: After renaming, do a quick test print to ensure everything is functioning correctly.

Frequently Asked Questions

Why would I need to rename my printer?

Renaming your printer helps you quickly identify which printer to use, especially if you have multiple printers connected to your network.

Will renaming my printer affect its functionality?

No, renaming your printer will not affect its functionality. It simply changes the display name.

Can I rename a network printer?

Yes, you can rename a network printer using the same steps outlined above.

Do I need administrator privileges to rename a printer?

Yes, you typically need administrator privileges to rename a printer.

Will the new printer name show up on other devices?

The new name will show up on other devices connected to the same network, but you may need to update the printer settings on those devices.

Step-by-Step Summary

  1. Open Settings: Click the Start button and select "Settings."
  2. Go to Devices: Click on "Devices" in the Settings window.
  3. Select Printers & Scanners: Find and click on "Printers & Scanners."
  4. Find and Click on Your Printer: Locate the printer you want to rename and click on it.
  5. Manage Your Printer: Click on the "Manage" button.
  6. Rename Your Printer: Click on "Printer Properties," navigate to the "General" tab, enter the new name, and click "OK."


Renaming a printer in Windows 11 is a straightforward process that can make your life a bit easier, especially if you’re juggling multiple devices. By following the steps outlined in this guide, you can quickly and easily give your printer a name that makes sense to you. Remember, keeping your device names organized will save you time and hassle in the long run.

If you found this guide helpful, don’t hesitate to explore other Windows 11 customization options. From changing your desktop background to setting up virtual desktops, there’s a lot you can do to make your computer truly yours. Happy computing!

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