How to Insert a Word Document into Another Word Document: A Step-by-Step Guide

Inserting a Word document into another Word document is a handy skill to have, especially if you’re looking to compile information from multiple sources. In a nutshell, you’ll need to open the document you want to insert into, place your cursor where you want the insertion, and then use the ‘Insert’ tab to place the other document into your current one. It’s a pretty straightforward process, and once you get the hang of it, you’ll be combining documents like a pro!

Step by Step Tutorial: How to Insert a Word Document into Another Word Document

Before we dive into the steps, let’s get a clear picture of what we’re about to do. We’re essentially going to open two documents – the one where we want to insert content, and the one that contains the content to be inserted. Then, using Word’s built-in tools, we’ll seamlessly combine the two.

Step 1: Open the Word document where you want to insert another document.

Open your main document, which is the one you want to add new content to.

Step 2: Place your cursor where you want the insertion.

Click in the document where you want the new document to appear. This could be at the very beginning, somewhere in the middle, or at the very end – it’s totally up to you.

Step 3: Click on the ‘Insert’ tab.

At the top of Word, there’s a ribbon with several tabs. Click on the one that says ‘Insert’.

Step 4: Click on ‘Object’ in the Text group.

In the ‘Insert’ tab, you’ll find a ‘Text’ group. Within that group, there’s an option that says ‘Object’. Go ahead and click that.

Step 5: Select ‘Text from File’.

After you click ‘Object’, a dialog box will appear. Look for the option that says ‘Text from File’ and select it.

Step 6: Find and select the Word document you want to insert.

A file explorer window will pop up. Navigate to the document you wish to insert, select it, and click ‘Insert’.

After you have completed these steps, the contents of the selected document will appear in the main document where you placed your cursor. It’s that simple! Now, you can format it as needed to ensure it fits the flow of your document.

Tips: How to Insert a Word Document into Another Word Document

  • Always save a copy of your original document before making changes, just in case something goes wrong.
  • If you’re inserting a long document, consider using section breaks to keep your formatting consistent.
  • Keep an eye out for any formatting issues after the insertion, such as changes in font size or style.
  • If you only need to insert a part of a document, consider copying and pasting that section instead.
  • Use the ‘Show/Hide ΒΆ’ feature to see where the new text has been inserted and to check for any extra page breaks or formatting marks.

Frequently Asked Questions

What if I only want to insert a portion of the Word document?

If you only need to insert a part of another document, open that document, select the text you want, copy it (Ctrl+C), and paste (Ctrl+V) it where you want it in your main document.

Can I insert a PDF file into a Word document in the same way?

No, the process for inserting PDF files is different because Word needs to convert the PDF into an editable format first.

Will the formatting of the inserted document be preserved?

The formatting of the inserted document should be preserved, but you may need to make some adjustments to ensure it matches the rest of your document.

Can I undo the insertion if I make a mistake?

Yes, you can use the ‘Undo’ function (Ctrl+Z) to revert the changes if you’re not satisfied with the insertion.

How can I insert multiple documents at once?

To insert multiple documents, repeat the insertion process for each file you want to include. Unfortunately, Word doesn’t support inserting multiple files simultaneously in this context.


  1. Open the main Word document.
  2. Place your cursor at the desired insertion point.
  3. Click the ‘Insert’ tab.
  4. Go to ‘Object’ in the Text group.
  5. Choose ‘Text from File’.
  6. Locate and select the document to insert.
  7. Click ‘Insert’.


Combining Word documents is a breeze once you know how to do it. Whether you’re compiling reports, merging chapters of a book, or just bringing together notes from different sources, the ability to insert a Word document into another Word document is an indispensable skill. Remember to check the formatting after the insertion to make sure everything looks just right. And don’t worry if you make a mistake – the undo function is there to save the day. With these steps in your toolkit, you’re well on your way to becoming a Word document merging wizard. So go ahead, give it a try, and watch your documents come together seamlessly!

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