Attaching a document in Word is a simple process that allows you to include additional files within your Word document. Whether it’s a spreadsheet, image, or another document, adding an attachment can provide more context or support for your content. Let’s dive into how you can easily attach a document in Word.
Step by Step Tutorial: How to Attach Document in Word
Before we get into the nitty-gritty, let’s quickly go over what we’re aiming to do here. We’re going to attach another file to our Word document, which could be useful for a variety of reasons, from providing backup information to including images that complement your text.
Step 1: Open your Word Document
Open the Word document where you’d like to attach your file.
Opening your Word document is the starting line. Make sure you have the document open and ready to go before you attempt to attach another file to it.
Step 2: Click on the "Insert" tab
Navigate to the "Insert" tab located at the top of your Word document.
The "Insert" tab is like the toolbox for adding extra goodies to your Word document – from pictures to tables and, of course, other documents.
Step 3: Select "Object"
In the "Text" group within the "Insert" tab, click on "Object."
"Object" might sound vague, but think of it as a placeholder term for any file, be it a PDF, Excel spreadsheet, or even another Word document, that you want to include in your main document.
Step 4: Choose "Create from File" tab
In the dialog box that appears, click on the "Create from File" tab.
The "Create from File" tab is essentially telling Word, "Hey, I’ve got this file already made that I’d like to stick in here, please."
Step 5: Browse and select the file to attach
Click on "Browse" to locate and select the file you wish to attach, then click "Insert."
Just like looking for a file to open, you’ll need to navigate to where your desired attachment lives on your computer or network and select it for attaching.
Step 6: Choose how the file will appear
Decide whether you want to link to the file or display it as an icon, then click "OK."
Linking to the file means your Word document will have a direct connection to the original file, useful for when the file gets updated regularly. Displaying it as an icon makes for a neater appearance and can be clicked on to open the full file.
After completing these steps, the document you chose will be attached to your Word document. Whether it’s linked or as an icon, it’ll be there as an extra resource for whoever reads your document.
Tips for Attaching Documents in Word
- Ensure the file you’re attaching is not open on your computer while trying to attach it.
- If you’re sharing the Word document, remember that linked files might not work if the recipient doesn’t have access to the file’s location.
- Consider converting your Word document to a PDF if you’re worried about the attachments shifting around.
- Use descriptive names for your attached files so that readers know what to expect before they open them.
- Regularly update linked files to make sure the most current version is being referenced in your Word document.
Frequently Asked Questions
How do I attach a PDF to a Word document?
Just like any other file type, you can attach a PDF by following the same steps outlined above, navigating through the "Insert" tab and selecting your PDF file.
Can I attach more than one document to a Word file?
Absolutely! You can attach multiple files by repeating the attachment process for each file you wish to include.
Will my attached document be editable within Word?
No, the attached document will not be editable within Word. It will open in its default program when the icon is clicked or the link is followed.
How do I ensure my attached file stays linked?
Make sure not to move the original file from its location. If the file is moved, the link will break, and you’ll need to reattach it.
What happens if I attach a document that gets updated?
If you’ve linked the file, any updates to the original document will be reflected in the Word document. If it’s an icon, you’ll need to reattach the updated file.
Summary
- Open your Word Document.
- Click on the "Insert" tab.
- Select "Object."
- Choose "Create from File" tab.
- Browse and select the file to attach.
- Choose how the file will appear.
Conclusion
Attaching documents in Word is a breeze once you get the hang of it. Whether you’re a student, professional, or casual user, the ability to include additional files within your Word document can significantly enhance your work’s quality and depth. From supporting evidence to visual aids, attachments can make your document more interactive and informative. Just remember to keep file security in mind, especially when sharing documents with others. With our step-by-step guide and handy tips, you’ll be attaching files like a pro in no time. So go ahead, give it a try, and see how attaching a document in Word can elevate your next project.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.