How to Change Default Font in Excel for Windows 11: A Step-by-Step Guide

Changing the default font in Excel for Windows 11 is a straightforward task that can make your spreadsheets more visually appealing and easier to read. By following a few simple steps within Excel’s settings, you can select your preferred font and apply it as the default for all future workbooks.

How to Change Default Font in Excel for Windows 11

Changing the default font in Excel for Windows 11 will adjust the look of all new workbooks you create. This ensures consistency and can personalize your experience. Follow the steps below to customize your default font.

Step 1: Open Excel

Launch Excel from your Windows Start menu or desktop shortcut.

By starting Excel, you ensure that all subsequent settings changes will apply to this specific application.

Step 2: Go to File Menu

Click on the ‘File’ tab located at the top left corner of the Excel window.

The ‘File’ tab is your gateway to Excel’s backstage view, where you can find various settings and options.

Step 3: Select Options

From the File menu, scroll down and click on ‘Options’.

The ‘Excel Options’ dialog box will open, containing various settings that you can configure to suit your needs.

Step 4: Change Default Font

In the ‘Excel Options’ dialog, select the ‘General’ category from the sidebar, and then find the ‘When creating new workbooks’ section. Here, you can select your preferred font and size.

This section lets you specify the default font and size for all new workbooks, ensuring consistency across your documents.

Step 5: Save Settings

Click ‘OK’ to save your changes.

Excel will now use the new default font for all future workbooks you create.

Once you complete these steps, any new workbook you open will automatically use the font you selected as the default. Existing workbooks, however, will remain unchanged.

Tips for Changing Default Font in Excel for Windows 11

  • Choose a Readable Font: Select a font that is easy on the eyes to make your data more readable.
  • Consider Font Size: Pick a font size that is neither too small nor too large to maintain clarity and professionalism.
  • Test Different Fonts: Experiment with a few different fonts to see which one works best for you.
  • Use Consistent Fonts: Stick with one font for all your workbooks to maintain consistency.
  • Backup Your Settings: Before making major changes, consider backing up your Excel settings in case you need to revert.

Frequently Asked Questions

Can I change the font for existing workbooks?

No, changing the default font only affects new workbooks. You will need to manually change the font for existing workbooks.

Will changing the default font affect shared workbooks?

No, the default font change only applies to new workbooks you create. Shared workbooks will retain their original font settings.

Can I set different default fonts for different workbooks?

No, Excel allows only one default font setting that applies globally to all new workbooks.

How do I revert to the original default font?

Go back to the ‘Excel Options’ dialog and select the original default font (usually Calibri).

Does changing the default font affect other Office applications?

No, this change only applies to Excel. Other Office applications like Word or PowerPoint have their own default font settings.


  1. Open Excel.
  2. Go to File Menu.
  3. Select Options.
  4. Change Default Font.
  5. Save Settings.


Changing the default font in Excel for Windows 11 is a simple yet powerful way to personalize your spreadsheet experience. By following the steps outlined, you can ensure that all new workbooks reflect your preferred font style and size, enhancing readability and consistency. Remember to choose a font that balances readability with professionalism, and don’t hesitate to experiment until you find the perfect fit.

If you find these steps helpful, why not explore other ways to customize your Excel experience? There are countless settings and options available to make Excel work best for you. For further reading, check out Microsoft’s official documentation on Excel customization. Happy Excel-ing!

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