How to Insert Date in Word: A Step-by-Step Guide

Inserting a date in Word is a quick and easy task that can be completed in just a few clicks. Whether you’re looking to add the current date or a custom date to your document, Word has got you covered. Simply access the ‘Insert’ tab, select ‘Date & Time’, choose your preferred format, and voila – the date is added to your document.

Step by Step Tutorial: How to Insert Date in Word

Before we dive into the steps, let’s talk about why you might need to insert a date into a Word document. Maybe you’re creating an invoice, a letter, or a report, and you need to include the date to keep track of when the document was created or sent. Whatever the reason, here’s how you can do it.

Step 1: Open the ‘Insert’ Tab

Click on the ‘Insert’ tab in the top menu of Word.

The ‘Insert’ tab is your gateway to adding all kinds of content to your document, from pictures and charts to, you guessed it, dates.

Step 2: Click on ‘Date & Time’

In the ‘Text’ group, click on the ‘Date & Time’ button.

This will open a pop-up window where you can select the date format you want to use.

Step 3: Choose Your Date Format

Select the desired date format from the list provided.

Word offers a variety of date formats to choose from, so you can pick the one that best fits your needs.

Step 4: Insert the Date

Click ‘OK’ to insert the date into your document.

The date will be added to your document at the location of your cursor, so make sure you’ve clicked where you want the date to go before completing this step.

After completing these steps, you’ll see the date appear in your Word document, ready to be formatted and styled however you like.

Tips: How to Insert Date in Word

  • If you want the date to update automatically each time you open the document, check the ‘Update Automatically’ box in the ‘Date & Time’ pop-up window.
  • To quickly insert today’s date, press ‘Alt+Shift+D’ on your keyboard.
  • You can change the date format after inserting it by right-clicking on the date and selecting ‘Edit Field’.
  • If you’re using a template, the date may already be included as a field that you can update.
  • Remember that if you’ve selected ‘Update Automatically’, the date will change to the current date whenever you open the document.

Frequently Asked Questions

How do I insert a custom date in Word?

To insert a custom date, open the ‘Date & Time’ dialogue as described above, uncheck ‘Update Automatically’, and manually type in the date you want.

Can I insert the time along with the date?

Yes, you can! In the ‘Date & Time’ pop-up window, you’ll find formats that include both the date and time.

Is there a shortcut to insert today’s date?

Indeed, there is! Press ‘Alt+Shift+D’ to instantly insert today’s date.

Will the date change if I open the document on a different day?

If you’ve checked the ‘Update Automatically’ box, then yes, the date will update each time you open the document.

Can I add a date to the header or footer of my Word document?

Absolutely! Just navigate to the header or footer section and follow the same steps to insert the date.


  1. Open the ‘Insert’ Tab
  2. Click on ‘Date & Time’
  3. Choose Your Date Format
  4. Insert the Date


Mastering how to insert date in Word can save you a lot of time and hassle, especially when working on time-sensitive documents. With the simple steps outlined in this article, you can effortlessly add dates that automatically update, fit your preferred format, and enhance your document’s professionalism. Always remember to position your cursor correctly and check the ‘Update Automatically’ option if needed. For those frequently using dates in their documents, mastering this feature is a game-changer in maintaining document accuracy and efficiency. So, the next time you sit down to draft a letter, report, or any document needing a date, confidently navigate to the ‘Insert’ tab and make your date insertion a breeze.

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy