Word can fill several pages with Avery labels by using the label layout as a mail-merge document. This is much faster than copying each address or item into individual label cells.
Create multiple pages of Avery labels
- Open Word and select Mailings > Start Mail Merge > Labels.
- Choose Avery US Letter or the appropriate Avery vendor, then select the product number printed on your label package.
- Connect your recipient list with Select Recipients.
- Insert the fields you need in the first label.
- Select Update Labels so Word copies the layout to the remaining labels.
- Use Preview Results to check the entries.
- Select Finish & Merge and create a new document or print the labels.
If you are making many identical labels rather than a list of different records, use Mailings > Labels, enter the repeated content, and choose a full page of the same label.
Print a test sheet first
Print one page on plain paper and hold it behind the label sheet to check alignment. Printer scaling should normally remain at 100 percent or actual size; “Fit to page” can shift label positions.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.