How to Create a Label Template in Word: A Step-by-Step Guide

Creating a label template in Word can seem daunting, but it’s actually quite simple. With a few clicks, you can design custom labels for mailing, organizing, or any other purpose. After you follow the steps to create your template, you’ll be ready to print and use your labels!

Step by Step Tutorial: How to Create a Label Template in Word

Before diving into the steps, it’s important to know that creating a label template in Word involves using the Mailings tools to select the right label options and then designing the label to your specifications.

Step 1: Open Microsoft Word

Launch the Word application on your computer.
When you open Word, you’ll be greeted with a variety of document templates. For our purposes, though, we’ll start with a blank document.

Step 2: Click on Mailings

Select the ‘Mailings’ tab on the ribbon at the top of the page.
The ‘Mailings’ tab is where all the magic happens for creating labels. This is where you’ll find all the tools you need.

Step 3: Click on Labels

Find and click the ‘Labels’ button within the Mailings tab.
After clicking on ‘Labels,’ a new window will pop up. This is where you’ll enter your label information and choose your label template.

Step 4: Select Options

In the Labels window, click on ‘Options’ to choose the type of label you want to create.
In the ‘Label Options’ window, you can select the label brand and product number. Make sure to use the exact label product number found on your label package to ensure proper alignment.

Step 5: Customize Your Label

Once you’ve selected the right label, click ‘OK,’ and then customize your label by typing in the address or other content.
You can format the text just like you would in any Word document—change the font, size, alignment, and more. Make sure your text fits well within the label boundaries.

Step 6: Save Your Template

Save your label template by clicking ‘File,’ then ‘Save As,’ and choose a location and file name for your template.
It’s a good idea to save your template even if you plan to print right away. This way, you can reuse it in the future without going through all the steps again.

After you’ve completed these steps, you’ll have a custom label template ready to go. You can print your labels immediately or save the file for future use.

Tips: How to Create a Label Template in Word

  • Double-check the product number of your labels to ensure you select the correct template in Word.
  • Use the ‘Preview’ button in the ‘Label Options’ window to see how your labels will look before you print them.
  • If you’re printing address labels, consider using the ‘Mail Merge’ feature to easily add addresses from a list.
  • Save your label template under a clear and memorable file name so you can easily find it later.
  • Test print on a plain sheet of paper first to check the alignment before printing on your label sheets.

Frequently Asked Questions

What if my label brand isn’t listed in Word?

If your label brand isn’t listed, you can manually input the label dimensions by selecting ‘New Label’ in the ‘Label Options’ window and entering the size and layout information.

Can I add images or logos to my label template?

Yes, you can add images or logos to your label template just as you would in any Word document. Simply insert the image and resize it to fit within the label.

How do I print different labels on the same sheet?

To print different labels on the same sheet, you’ll need to use the ‘Mail Merge’ feature, which allows you to create a list of different text for each label.

Can I save my label template as a PDF?

Yes, you can save your label template as a PDF by choosing ‘Save As’ and selecting ‘PDF’ from the ‘Save as type’ dropdown menu.

Why is my text getting cut off when I print my labels?

If your text is getting cut off, your label content might be too close to the edges or not properly aligned with the label dimensions. Make sure to leave a margin around the text and double-check the label size and layout.


  1. Open Microsoft Word.
  2. Click on Mailings.
  3. Click on Labels.
  4. Select Options and choose the label type.
  5. Customize Your Label with the desired text and formatting.
  6. Save Your Template for future use.


Creating a label template in Word is a straightforward task that can save you time and effort, especially if you find yourself needing labels frequently. With the steps outlined above, you’ll be whipping up custom labels like a pro. Remember, the key to success is ensuring you’ve got the correct label dimensions and taking the time to customize your design to suit your needs. Once you get the hang of it, you’ll wonder how you ever managed without this nifty skill in your arsenal. So go ahead, give it a try, and get ready to label your world with ease!

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