Windows 11 can use a specific printer by default, or it can let Windows manage the default based on the printer you used most recently. If Windows keeps switching printers, turn off automatic management before choosing the printer you want.
How to Set the Default Printer in Windows 11
- Open Settings. Press Windows + I or open Settings from Start.
- Select Bluetooth & devices.
- Choose Printers & scanners.
- Turn off Let Windows manage my default printer if that option is enabled.
- Select the printer you want to use.
- Choose Set as default.
Windows should now use that printer automatically when an app sends a job without another printer being selected.
Why the Set as Default Button May Be Missing
The most common reason is that Let Windows manage my default printer is turned on. With that feature enabled, Windows can select a default according to recent use, so the manual Set as default control may not be available.
A work or school administrator can also manage printer settings. If controls are unavailable on a managed PC, check with the organization responsible for the computer.
Check That the Printer Works
Select the printer on the Printers & scanners page and use its printer properties or test-page option when available. If the printer is offline, setting it as the default will not fix the connection itself. Check its power, Wi-Fi or Ethernet connection, USB cable, print queue, and driver status separately.
Default Printer vs. Printer Selected in an App
An application can remember its own previous printer or let you choose a different device for a particular job. Always check the printer shown in the app’s Print dialog when the destination matters, especially if you have physical printers plus options such as Microsoft Print to PDF.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.