How to Change Small Letter to Capital Letter in Excel Shortcut Keys Guide

Changing small letters to capital letters in Excel using shortcut keys is a simple process that can save time and ensure consistency in your data. By following a few straightforward steps, you can quickly convert text to uppercase without manually retyping. Here’s a quick guide to help you get started.

Changing Small Letter to Capital Letter in Excel Shortcut Keys

In this section, you’ll learn how to use Excel’s built-in functions and shortcuts to change text from lowercase to uppercase. These steps will show you how to perform this task efficiently.

Step 1: Open Your Excel Workbook

First, open your Excel document.

Launch Excel and open the workbook where you want to change the text case. If you don’t have one ready, create a new workbook and enter some sample text.

Step 2: Select the Cell or Range of Cells

Next, highlight the cells that contain the text you want to convert to uppercase.

Click and drag your mouse over the desired cells. This step ensures that only the selected text is affected by the change.

Step 3: Use the UPPER Function

In an empty cell, type =UPPER(.

After typing =UPPER(, click the cell that contains the text you want to change. This function converts the text to uppercase.

Step 4: Press Enter

Once you’ve typed the function and cell reference, press Enter.

Excel will display the converted text in the cell where you entered the function.

Step 5: Copy and Paste the Converted Text

Copy the newly converted text and paste it back into the original cell(s).

Select the cell with the uppercase text, copy it, and paste it over the original text if you want to replace it. Use "Paste Special" and choose "Values" to keep the formatting intact.

After completing these steps, the text in your selected cells will be in uppercase.

Tips for Changing Small Letter to Capital Letter in Excel Shortcut Keys

Here are some additional tips to make the process even smoother:

  • Use the formula bar for easier editing of functions.
  • You can use Fill Handle to quickly apply the UPPER function to multiple cells.
  • Remember to save your workbook to avoid losing changes.
  • If needed, combine UPPER with other functions like TRIM or PROPER for more complex text processing.
  • Use Excel’s built-in shortcuts for quick access to functions and commands.

Frequently Asked Questions

How can I change the text case without using a formula?

You can use Excel’s "Flash Fill" feature or VBA macros for more flexibility.

Can I revert the text back to lowercase?

Yes, use the LOWER function to convert text back to lowercase.

What if my text includes numbers or special characters?

The UPPER function only affects letters; numbers and special characters remain unchanged.

Can I automate the task for large datasets?

Yes, you can create a macro to automate the text conversion process.

Is there a keyboard shortcut to directly change text case?

No direct keyboard shortcut exists, but you can customize one using VBA.

Summary of Changing Small Letter to Capital Letter in Excel Shortcut Keys

  1. Open your Excel workbook.
  2. Select the cell or range of cells.
  3. Use the UPPER function.
  4. Press Enter.
  5. Copy and paste the converted text.


Changing small letters to capital letters in Excel via shortcut keys and functions is a handy skill that can improve your efficiency and data presentation. Whether you’re dealing with names, product codes, or any other textual data, knowing how to quickly convert text case can save you from repetitive tasks.

We’ve walked through the step-by-step process, starting with selecting your cells, applying the UPPER function, and finally copying the newly formatted text back into place. By following these simple instructions, you can streamline your workflow and ensure your data is always presented in the desired format.

For further reading, explore Excel’s documentation on text functions or consider learning about macros to automate repetitive tasks even further. If you have any questions or need additional clarification on any of the steps, don’t hesitate to reach out or leave a comment. Happy Excel-ing!

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