How to Convert Capital Letter to Small Letter in Word 2010 Easily

Converting capital letters to small letters in Word 2010 is a breeze! All you need to do is highlight the text you want to change, and then press the keyboard shortcut “Shift + F3” until the text transforms into lowercase. It’s that simple!

After completing this action, all the selected text will be converted to lowercase letters, making your document look consistent and professional.


Have you ever typed out a sentence, paragraph, or even an entire document, only to realize that the Caps Lock key was on? Or maybe you’ve copied text from another source, but the capitalization is all over the place. It can be a real headache to retype everything. That’s where Microsoft Word 2010 comes in handy with its nifty text transformation feature.

This article is for anyone who’s ever faced the frustration of unwanted capitalization in their Word document. Whether you’re a student, a professional, or just someone trying to tidy up a document, knowing how to convert capital letters to small letters in Word 2010 is a valuable skill that can save you time and ensure your text is presented exactly how you want it.

Step by Step Tutorial to Convert Capital Letter to Small Letter in Word 2010

Before diving into the steps, it’s worth noting that this process will help you quickly and efficiently transform text without having to retype or manually change each letter.

Step 1: Highlight the Text

Start by selecting the text you want to change to lowercase.

Highlighting the text is the first step in transforming it. You can click and drag your mouse over the text, or, if you need to select all the text in the document, simply use the shortcut “Ctrl + A”.

Step 2: Use the Keyboard Shortcut

Now, press “Shift + F3” on your keyboard.

This keyboard shortcut is the magic wand that will cycle through different text cases. If your text is in all caps, the first press will change it to lowercase. If it’s in lowercase or sentence case, pressing it once will change it to all caps, and pressing it again will make it lowercase.

Step 3: Repeat if Necessary

If the text doesn’t change to lowercase on the first try, press “Shift + F3” again.

Sometimes, especially if your text is a mix of cases, it might take a couple of presses to get it right. Keep pressing the shortcut until you get the lowercase text you desire.


Saves TimeManually changing each letter is tedious. The shortcut instantly transforms the text.
Ensures ConsistencyIt helps maintain a professional look across your document.
Reduces the Chance of ErrorsManually changing text can lead to mistakes; using the shortcut minimizes this risk.


Doesn’t Teach Proper Typing HabitsRelying on shortcuts might not help improve typing skills.
May Not Work with Special FormattingIf the text has specific formatting, the shortcut might not work as intended.
Requires a KeyboardThis method isn’t suitable for touch-only devices without a keyboard.

Additional Information

While the “Shift + F3” shortcut is incredibly useful, it’s not the only way to change text case in Word 2010. You can also use the ‘Change Case’ button found in the ‘Font’ group on the ‘Home’ tab. This button gives you more options, including sentence case, toggle case, and title case.

Another tip to remember is that these changes are not permanent until you save the document, so you can always undo them if you make a mistake. Also, be aware that this shortcut works the same way in other versions of Word, not just 2010, so it’s a handy trick to know for any Word processing. And if you’re wondering, yes, these shortcuts work with both Windows and Mac versions of Word, so no one’s left out!


  1. Highlight the text you wish to change.
  2. Press “Shift + F3” on your keyboard.
  3. Repeat the shortcut if necessary until all text is in lowercase.

Frequently Asked Questions

What if the shortcut doesn’t work?

If “Shift + F3” doesn’t work, check that the function keys are enabled on your keyboard. Alternatively, use the ‘Change Case’ button on the Home tab.

Can I change just one word to lowercase?

Absolutely, just highlight the word and use the shortcut or the ‘Change Case’ button as described.

Does this work on Word documents from different versions?

Yes, the shortcut is a standard feature across different versions of Microsoft Word.

What if I want to change the case to something other than lowercase?

Use the ‘Change Case’ button for options like sentence case, title case, or toggle case.

Will this shortcut affect any other formatting in my document?

No, the shortcut only changes capitalization and won’t alter any other formatting you’ve applied.


Converting capital letters to small letters in Word 2010 is a snap with the “Shift + F3” shortcut or the ‘Change Case’ button. It’s a small but powerful feature that can save time, ensure consistency, and reduce the chance of errors. Once mastered, it’s a neat trick that you can carry over to other versions of Word, making it a versatile skill for anyone working with text documents.

Whether you’re polishing an academic paper, preparing a business report, or just organizing your personal notes, this simple yet effective tool can make your Word experience smoother and more efficient. Remember, the key to capitalization control is just a few keystrokes away.

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