How to Capitalize All Letters in Word: A Step-by-Step Guide

Capitalizing all the letters in a word in Microsoft Word is a simple process that can be done in just a few clicks. Whether you’re looking to emphasize a word or format a title, this quick guide will show you how to change your text to uppercase with ease.

Step by Step Tutorial: Capitalizing All Letters in Word

Before we dive into the steps, let’s clarify what we’re trying to achieve. Capitalizing all letters in a word will make the entire word appear in uppercase, which can be useful for headings, titles, or for emphasis within your text. Here’s how to do it:

Step 1: Highlight the Text

Click and drag your mouse over the word or words you want to capitalize.

Once you’ve highlighted the text, it’s ready to be transformed. Make sure you’ve selected only the text you want to change, as the next step will affect everything that’s highlighted.

Step 2: Use the Keyboard Shortcut

Press Shift + F3 on your keyboard until all letters are capitalized.

The Shift + F3 shortcut is a handy tool that cycles through different text cases. You may need to press it more than once if your text is currently in lowercase or sentence case. Keep pressing until you see the desired result.

Step 3: Use the Font Dialog Box

If the keyboard shortcut doesn’t work, go to the ‘Font’ dialog box, and click on ‘All caps’.

Clicking on ‘All caps’ will instantly transform your selected text into uppercase. To access the ‘Font’ dialog box, you can either right-click on the highlighted text and select ‘Font,’ or go to the Home tab, and click on the small arrow in the corner of the ‘Font’ group.

After completing these steps, your text will now be completely in uppercase. This change will be visible on your document and will be retained when you save or print the file.

Tips for Capitalizing All Letters in Word

  • Use the Shift + F3 keyboard shortcut for a quick change.
  • Double-check your selected text before capitalizing to avoid errors.
  • Remember that all caps can be seen as shouting in digital communication, so use sparingly.
  • Use the ‘Change Case’ option under the ‘Home’ tab for more case options.
  • If you’re using a Mac, the keyboard shortcut may be different (Command + Shift + A).

Frequently Asked Questions

What if the keyboard shortcut doesn’t work?

If the keyboard shortcut doesn’t work, it could be due to your keyboard settings or Word version. Try using the ‘Font’ dialog box method instead.

Can I capitalize multiple words at once?

Yes, you can highlight and capitalize an entire sentence or paragraph if needed.

Will this change affect my entire document?

No, it will only affect the text you have highlighted and selected.

Can I undo the capitalization?

Absolutely, just press Ctrl + Z to undo the change, or repeat the Shift + F3 shortcut to cycle back to lowercase.

Is there a way to capitalize letters without using the mouse?

Yes, you can navigate through your text using keyboard arrows and hold Shift while using arrow keys to highlight text without a mouse.


  1. Highlight the text.
  2. Use the keyboard shortcut Shift + F3.
  3. Use the ‘Font’ dialog box if needed.


Capitalizing all letters in a word in Microsoft Word is a straightforward task that can add emphasis and clarity to your document. Whether you’re crafting a title, heading, or simply wanting to highlight a specific word, the process is quick and easy. By following the step-by-step guide and utilizing our tips and answers to common questions, you’ll be able to navigate this feature like a pro.

Remember, correctly capitalizing words can significantly impact the readability and professionalism of your document. Although it may seem like a small detail, mastering such simple formatting tools can elevate the quality of your work. So next time you’re working on a Word document, don’t hesitate to capitalize all letters in word for that extra touch of emphasis. And remember, practice makes perfect! Keep experimenting with these features, and you’ll be on your way to becoming a Microsoft Word expert.

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