How to Change Font Size in Word: A Step-by-Step Guide

Changing the font size in Word is a simple task that can make your document look just the way you want it to. Whether you’re trying to make your text easier to read or you want to fit more words on a page, adjusting the font size is the way to go. In just a few clicks, you can transform the look of your document.

Step by Step Tutorial: How to Change Font Size in Word

Before we dive into the steps, let’s understand what we’re about to do. Changing the font size in Word will affect how large or small your text appears on the page. This is useful for emphasizing certain points, fitting text into a specific space, or making your document more readable.

Step 1: Highlight the Text

First, you’ll need to select the text you want to change.

After you’ve selected the text, it’s ready to be modified. You can click and drag your cursor over the text or use keyboard shortcuts like Ctrl+A to select all the text in your document.

Step 2: Open the Font Size Drop-Down Menu

Next, look for the font size option in the toolbar.

The font size drop-down menu is usually located in the home tab of Word’s ribbon. It displays the current size of your selected text and allows you to change it.

Step 3: Choose Your Desired Font Size

Select the new font size you want from the drop-down menu.

You can click on one of the preset sizes or type in a specific number for a more customized size. The changes will apply immediately to your selected text.

Step 4: Deselect the Text

Finally, click outside of the text area or press the Esc key to deselect the text.

Your text will now appear in the new font size you’ve selected. If you want to make further adjustments, simply repeat the steps.

After completing these steps, your selected text will now be displayed in the new font size you’ve chosen. If you’re not satisfied with how it looks, you can always go back and adjust the size again until it’s just right.

Tips: Changing Font Size in Word

  • If you want to quickly increase or decrease the font size, use the keyboard shortcuts Ctrl+Shift+> to increase and Ctrl+Shift+< to decrease.
  • Keep in mind that changing the font size can affect the layout of your document, so you might need to adjust other elements like spacing and margins.
  • If you find a font size that you like and use often, consider setting it as the default for future documents.
  • When working with a long document, you may want to change the font size of headings and subheadings separately to maintain a clear structure.
  • Remember that the font size is measured in points; the larger the point size, the larger the text will be.

Frequently Asked Questions

How do I change the font size of the entire document?

You can select all the text in your document using Ctrl+A and then follow the same steps to change the font size.

The entire document's font size will change to the size you select, giving it a uniform look.

Can I set a custom font size that's not listed in the drop-down menu?

Yes, you can type in any number into the font size box to set a custom size.

This allows for more precise control over your text's appearance and can be useful if the preset sizes are not meeting your needs.

Will changing the font size affect my document's formatting?

It can, especially if you're changing the size of large sections of text. You might need to adjust other formatting to accommodate the new size.

However, Word's formatting features are designed to adapt, so your document will generally still look clean and professional after changing the font size.

What's the difference between font size and zoom level?

Font size changes how large the text appears on the page, while zoom level changes how large the document appears on your screen without affecting the actual text size.

So, if you're finding it hard to read your document on-screen, try adjusting the zoom level instead of the font size.

Is there a way to change the default font size for all new documents?

Yes, you can set a new default font size by opening a new document, selecting the font size you prefer, then clicking on "Set As Default" in the font settings.

This means that every new document you create will automatically use your chosen font size, saving you time in the future.


  1. Highlight the text.
  2. Open the font size drop-down menu.
  3. Choose your desired font size.
  4. Deselect the text.


Changing the font size in Word is a quick and easy way to customize your document to fit your needs. Whether you're preparing a report, crafting an essay, or designing a flyer, the right font size can make a big difference in how your document is received. With the step-by-step tutorial above, you can confidently adjust your text size to suit any purpose.

Remember, the key to an effective document is not just the content but also the presentation. The tips provided will help you refine your formatting skills, and the frequently asked questions cover some common concerns that may arise during the process.

And don't forget, if you're ever unsure about how to change the font size in Word or have other formatting questions, there's a whole community of Word users and online resources at your disposal. So go ahead, give your document that polished, professional look it deserves!

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