How to Change Small to Caps in Excel: A Step-by-Step Guide

Changing text from small letters to capital letters in Excel is easier than you might think. You can use Excel’s built-in functions to quickly convert any text data to uppercase. This is helpful for standardizing data, making your work more professional, or just for better readability. Let’s dive into the step-by-step process to achieve this.

Step-by-Step Tutorial on How to Change Small to Caps in Excel

In this guide, we will show you how to use Excel’s functions to convert text to uppercase. This process is simple and can be done in just a few steps.

Step 1: Open Your Excel File

First, open the Excel spreadsheet that contains the text you want to change to uppercase.

Locate where your file is saved on your computer, and double-click to open it. If you don’t have an existing file, you can create a new one and enter some sample text.

Step 2: Select the Cell or Range of Cells

Choose the cell or range of cells that contain the text you want to convert to uppercase.

Click on the cell with your mouse to select it. If you need to select multiple cells, click and drag your mouse across the desired range.

Step 3: Use the UPPER Function

Type the formula =UPPER(A1) into an empty cell, where "A1" is the cell with the text you want to change.

Remember to adjust "A1" to the specific cell reference of your text. This function will convert all the text in the referenced cell to uppercase.

Step 4: Press Enter

After typing the formula, press the Enter key on your keyboard.

Once you hit Enter, the formula will execute, and the text in the referenced cell will display in uppercase in the new cell.

Step 5: Copy and Paste as Values

Copy the results and paste them as values back into the original cells to replace the old text with the uppercase text.

To do this, right-click on the cell with the uppercase text, select "Copy," then go to the original cell, right-click again, and choose "Paste Special" > "Values."

After following these steps, your text will be converted to uppercase, and your spreadsheet will look more uniform.

Tips for Changing Small to Caps in Excel

  1. Shortcut for Multiple Cells: Use the Fill Handle to drag the formula across multiple cells quickly.
  2. Consistency: Ensure all your text formatting is consistent for a polished look by applying the formula to entire columns.
  3. Use in Combination with Other Functions: Combine UPPER with other functions like TRIM to clean up text formatting even more.
  4. Keyboard Shortcuts: Learn Excel keyboard shortcuts to improve your efficiency while working with formulas.
  5. Check Your Data: Always review your data after conversion to ensure no text has been missed or improperly converted.

Frequently Asked Questions

What is the UPPER function in Excel?

The UPPER function is a built-in formula that converts all lowercase letters in a text string to uppercase letters.

Can I convert text in multiple cells at once?

Yes, you can use the Fill Handle to drag the UPPER formula across multiple cells to apply it quickly.

What if my text includes numbers and symbols?

The UPPER function only affects alphabetic characters; numbers and symbols will remain unchanged.

Are there other functions to change text case in Excel?

Yes, Excel also has LOWER to convert text to lowercase and PROPER to capitalize the first letter of each word.

How can I revert the text back to lowercase?

Use the LOWER function with the same process to convert text back to lowercase.

Summary of Steps

  1. Open Your Excel File
  2. Select the Cell or Range of Cells
  3. Use the UPPER Function
  4. Press Enter
  5. Copy and Paste as Values


Converting text from small letters to caps in Excel is a straightforward process that can be done using the UPPER function. This method ensures your data is clean, uniform, and professional-looking. By following the steps outlined above, you can quickly and efficiently change text to uppercase. Don’t forget to utilize tips for even better results and explore other text functions in Excel for more advanced formatting needs. Happy Excel-ing!

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