How to Change the Default Paper Size in Excel: A Step-by-Step Guide

Changing the default paper size in Excel can seem like a daunting task, but fear not! It’s actually quite simple. All you need to do is access the Page Layout tab, click on the Size button, and select the desired paper size from the dropdown menu. Voila! You’re all set to print your Excel document on the paper size of your choice.

Step by Step Tutorial: Changing the Default Paper Size in Excel

Before we dive into the steps, it’s important to note that changing the default paper size in Excel will affect how your documents are printed. This is a great way to ensure that your printouts match the paper in your printer.

Step 1: Open the Page Layout Tab

Click on the Page Layout tab located in the Excel ribbon.

The Page Layout tab is where you can find all the settings related to the appearance of your document on paper, including margins, orientation, and of course, paper size.

Step 2: Click on the Size Button

In the Page Setup group, click on the Size button.

This will open a dropdown menu displaying a list of available paper sizes. You might see options like Letter, Legal, A4, etc.

Step 3: Select the Desired Paper Size

Choose your preferred paper size from the dropdown menu.

Once you select a size, Excel will automatically adjust the layout of your document to fit the new paper size. Keep in mind that the content might look different on paper if you switch from a smaller to a larger size, or vice versa.

After completing these steps, your Excel document will be set to print on the paper size you selected. This means that when you hit the print button, your document will come out looking just the way you intended it to.

Tips for Changing the Default Paper Size in Excel

  • Double-check your printer’s capabilities to ensure it can handle the paper size you’re setting in Excel.
  • Remember that changing the paper size might require you to adjust the layout of your document to prevent content from being cut off.
  • Use Print Preview to see how your document will look on the new paper size before you print it.
  • Consider saving a copy of your document before changing the paper size, just in case you need to revert to the original settings.
  • If you’re printing labels or other specialty documents, make sure to select the correct paper size that matches the label sheets you’re using.

Frequently Asked Questions

What if my desired paper size isn’t listed in the dropdown menu?

If you don’t see the size you need, you can create a custom paper size by selecting “More Paper Sizes…” at the bottom of the dropdown menu.

Can I set a new default paper size for all future Excel documents?

Yes, you can set a new default paper size by adjusting the settings in your printer preferences, but this will apply to all programs, not just Excel.

Will changing the paper size affect the digital version of my Excel document?

No, changing the paper size only affects how the document is printed, not how it appears on your screen.

Can I change the paper size of multiple sheets in an Excel workbook at once?

Yes, you can select multiple sheets by holding down the CTRL key while clicking on the sheet tabs, and then change the paper size for all selected sheets.

What should I do if part of my document is cut off after changing the paper size?

You may need to adjust the scaling options in the Page Layout tab to fit all content onto the new paper size.


  1. Open the Page Layout Tab.
  2. Click on the Size Button.
  3. Select the Desired Paper Size.


Changing the default paper size in Excel is a breeze once you know where to look. Whether you’re printing on standard Letter size, going big with Legal, or keeping it compact with A4, Excel’s got you covered. Just a few clicks in the Page Layout tab, and you’re good to go. Remember to double-check your printer’s capabilities and always preview your printouts to avoid any surprises. With these steps in mind, you’ll be printing like a pro in no time. Keep exploring Excel’s features and happy printing!

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