How to Insert a Comment in Excel: A Step-by-Step Guide for Beginners

Inserting comments in Excel is super easy and incredibly helpful for making notes or giving feedback on specific cells. Here’s the quick rundown: Right-click on the cell where you want to add a comment, choose "New Comment," type your message, and click outside the comment box to save it. Simple, right? Now, let’s dive deeper into the details.

Step-by-Step Tutorial on How to Insert a Comment in Excel

Inserting comments in Excel can help you keep track of important information or provide feedback without cluttering your spreadsheet. Let’s break down the process into easy steps.

Step 1: Right-click on the desired cell

First, you need to select the cell where you want to insert your comment. Simply right-click on that cell.

Right-clicking will bring up a context menu with various options. This context menu is your gateway to adding, editing, or deleting comments.

Step 2: Choose "New Comment"

From the context menu, select the "New Comment" option.

When you click on "New Comment," a comment box will appear next to the cell you selected. This box is where you’ll type your message.

Step 3: Type your comment

In the comment box that appears, type in the message or note you want to associate with that cell.

You can write anything hereā€”like reminders, explanations, or feedback. Think of it as a sticky note that attaches itself to your cell.

Step 4: Click outside the comment box

After you’ve typed your comment, simply click anywhere outside the comment box. This action saves your comment.

Once you click outside the box, your comment is saved and will appear whenever you hover over the cell.

Step 5: Review your comment

To make sure everything looks good, hover your mouse over the cell to see your comment.

If you need to make changes, you can right-click the cell again and choose "Edit Comment."

After you complete these steps, your comment will be saved and visible whenever someone hovers over the cell. This helps keep your spreadsheet neat while still providing additional context.

Tips for Inserting Comments in Excel

  • Keep it short and sweet: Comments should be brief and to the point.
  • Use comments for collaboration: Great for team projects where multiple people need to provide input.
  • Edit and update regularly: Make sure your comments are up-to-date to avoid confusion.
  • Use formatting for emphasis: You can bold or italicize text within comments for better readability.
  • Delete old comments: Remove comments that are no longer relevant to keep your spreadsheet clean.

Frequently Asked Questions

How do I edit a comment?

Right-click on the cell that has the comment and select "Edit Comment." Make your changes and click outside the box to save.

Can I format the text in a comment?

Yes, you can! Highlight the text within the comment box and use the formatting options that appear.

How do I delete a comment?

Right-click on the cell with the comment and choose "Delete Comment" from the context menu.

Are comments visible when I print the sheet?

By default, comments are not printed. You can change this by going to the Page Layout tab and selecting "Print Comments."

Can I add multiple comments to a single cell?

No, each cell can only have one comment. If you need to add more information, consider editing the existing comment.


  1. Right-click on the desired cell.
  2. Choose "New Comment."
  3. Type your comment.
  4. Click outside the comment box.
  5. Review your comment.


Inserting a comment in Excel is a straightforward yet powerful way to add context, give feedback, and make your spreadsheets more informative. Whether you’re working solo on a project or collaborating with a team, comments can significantly enhance your workflow. They act like little sticky notes, providing insights without cluttering your data.

Now that you know how to insert a comment in Excel, why not try it out in your next spreadsheet? It’s a small action that can make a big difference. Happy commenting!

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