How to Change Your Comment Name in Word: A Step-by-Step Guide

Changing your comment name in Word is a quick and painless process. All you need to do is access the Word Options menu, navigate to the "Personalize your copy of Microsoft Office" section, and input the new name you’d like your comments to display. It’s that simple, and it’s a great way to ensure your comments are properly attributed, especially when collaborating on documents with others.

Step by Step Tutorial: Changing Your Comment Name in Word

Before we dive into the detailed steps, know that by following this guide, you will be able to personalize your comments in Word documents. This could be particularly useful if you’re sharing a document with colleagues or classmates and want your comments to be easily identifiable.

Step 1: Open the Word Options Menu

First, click on ‘File’ in the top menu, then scroll down and select ‘Options.’

The Word Options menu is where you can customize your Word experience, including the name that appears in the comments you leave on documents.

Step 2: Navigate to the "Personalize your copy of Microsoft Office" section

Next, click on the ‘General’ tab on the left side of the Word Options window.

This section contains various settings that allow you to personalize your Word installation, including your User Name and Initials, which are used for comments and track changes.

Step 3: Change the User Name and Initials

Under the ‘Personalize your copy of Microsoft Office’ section, type in your desired comment name in the ‘User Name’ field and your initials in the ‘Initials’ field. Then, click ‘OK.’

You can enter any name you like, and it will appear on all future comments you make in Word documents. It does not have to be your real name if you prefer to use a pseudonym or a nickname.

Once you’ve completed these steps, your new comment name will appear on any comments you add to Word documents going forward. This change will not affect comments you’ve made in the past; those will still show the name that was used at the time the comment was created.

Tips for Changing Your Comment Name in Word

  • Make sure to use a name that will be easily recognizable to others who may be viewing your comments.
  • Remember that changing your comment name will only affect future comments, not past ones.
  • If you’re using a shared computer, be mindful that changing the comment name will affect all users of that copy of Word.
  • Consider using your initials if you want to keep your comments more anonymous but still identifiable.
  • Make sure to save your document after changing your comment name to ensure the changes take effect.

Frequently Asked Questions

Will changing my comment name also change the name that appears in track changes?

Yes, the name you set as your User Name in Word Options will appear for both comments and track changes.

Can I change my comment name for just one document?

The comment name you set in Word Options will apply to all documents you comment on. To use a different name for a specific document, you’ll need to change the name in Word Options before commenting in that document.

Will other people see my new comment name if I’ve already shared the document with them?

Others will see your new comment name on any new comments you make after you’ve changed your name. However, if you’ve shared the document before changing your name, you may need to save and re-share it for them to see the updated name.

Can I change the comment name in a document I received from someone else?

You can change your comment name in any document, regardless of who created it, as long as you have permission to edit the document.

If I change my comment name, will it change on all my devices?

If you use Word with an account that syncs across devices (like a Microsoft account), you’ll need to change your comment name on each device. If you’re signed in to Word with the same account, the change should sync across your devices.


  1. Open the Word Options Menu
  2. Navigate to the "Personalize your copy of Microsoft Office" section
  3. Change the User Name and Initials


Knowing how to change your comment name in Word is a small but significant way to maintain professionalism and clarity in your documents. Whether you’re a student collaborating on a group project or a professional sharing documents with your team, ensuring your comments are attributed to you is crucial. This simple guide should have given you the confidence to personalize your Word experience, and with the additional tips, you’re now well-equipped to manage your comments effectively. Remember, your comment name is part of your digital signature – it represents you in the digital world of document sharing and collaboration. So take a moment, follow these steps, and make your mark with confidence. With your new comment name set up, go forth and comment away—your insights are now unmistakably yours.

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