How to Insert a Comment in Excel: A Step-by-Step Guide

Adding comments to cells in Excel is a breeze. Basically, all you need to do is right-click on the cell where you want to insert a comment, choose “New Comment” from the menu that pops up, type your comment, and then click away from the comment box to save it. That’s it! You’ve just added a personal note or reminder to your spreadsheet.

Step by Step Tutorial: How to Insert a Comment in Excel

Before we dive into the nitty-gritty, let’s clarify what we’re about to do. Inserting a comment in Excel is like sticking a digital post-it onto your data. It’s a handy way to leave notes, clarifications, or questions for yourself or others. Now, let’s get started!

Step 1: Right-click on the cell

Right-click on the cell where you want to insert a comment.

When you right-click on the cell, a menu will appear with several options. For newer versions of Excel, you’ll see “New Comment”. Older versions might show “Insert Comment”. Don’t worry, both options will get you to the same place.

Step 2: Select ‘New Comment’ or ‘Insert Comment’

Choose ‘New Comment’ or ‘Insert Comment’ from the context menu.

After you click on this, a text box will pop up, attached to the cell. This is where you’ll type your comment.

Step 3: Type your comment

Click inside the comment box and start typing your comment.

There’s no character limit, so feel free to make your comment as detailed as you need. Just keep in mind that comments are meant to be brief notes.

Step 4: Click outside the comment box

Click outside the comment box to save the comment.

Once you click away, the text box will close, and a small red triangle will appear in the corner of the cell, indicating there’s a comment attached.

After you’ve completed these steps, you’ll have successfully added a comment to a cell in Excel. The comment will stay hidden until you or someone else hovers over the cell, making your spreadsheet clean and uncluttered.

Tips for Inserting Comments in Excel

  • To edit a comment, simply right-click on the cell again and choose “Edit Comment”.
  • You can format the text in a comment by right-clicking the comment box and selecting “Format Comment”.
  • Use comments to provide context for your data, making your spreadsheet more informative and easier to understand.
  • If you’re collaborating on a spreadsheet, use comments to ask questions or provide feedback without altering the data.
  • Remember that comments can be printed along with the spreadsheet if desired. Make sure to review them before printing.

Frequently Asked Questions About Inserting Comments in Excel

Can I add comments to multiple cells at once?

No, comments need to be added to each cell individually. However, you can copy a comment from one cell and paste it into another.

Can other people see my comments?

Yes, if you share the spreadsheet with others, they will be able to see your comments when they hover over the cell with the red triangle.

Can I delete a comment?

Absolutely! Just right-click on the cell, choose “Delete Comment,” and it’s gone.

Can I hide all comments?

You sure can! Go to the “Review” tab and click on “Show All Comments” to toggle them on or off.

How do I print comments?

When you’re ready to print, go to “Page Layout” > “Page Setup” > “Sheet” tab, and under “Comments,” choose how you’d like them to appear on the printout.


  1. Right-click on the cell.
  2. Select ‘New Comment’ or ‘Insert Comment’.
  3. Type your comment.
  4. Click outside the comment box.


Inserting a comment in Excel is a simple yet powerful feature that can transform your spreadsheets from mere data tables to dynamic, informative documents. Comments allow you to leave notes and reminders, collaborate with colleagues, and ensure that important context is not lost in a sea of numbers. Whether you’re a beginner or an Excel veteran, mastering the art of comments can significantly enhance your data management skills. So, go ahead and start annotating your data with insightful comments, and watch your spreadsheets come to life!

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