How to Insert Video in Excel: A Step-by-Step Guide for Beginners

How to Insert Video in Excel

Inserting videos into Excel can make your spreadsheets more engaging and informative. Whether you want to explain data trends through a tutorial or embed a product demonstration, videos can make a difference. Here’s how to do it: You need to use the "Insert" tab, select "Online Video" or "Video on My PC," and then place the video where you want it in the spreadsheet. Easy, right? Let’s dive deeper into the step-by-step process.

Step-by-Step Tutorial: How to Insert Video in Excel

This section will guide you through the steps of inserting a video into an Excel spreadsheet, ensuring you can seamlessly integrate multimedia into your document.

Step 1: Open Your Excel Spreadsheet

First, open the Excel file where you want to insert your video.

Make sure you have the spreadsheet you want to work on ready and open in Excel. This step is straightforward but crucial—no open file, no place to put the video!

Step 2: Go to the "Insert" Tab

At the top of the Excel window, click on the "Insert" tab.

The "Insert" tab is your gateway to various features and tools. By selecting this tab, you’re setting the stage for adding different elements, including videos, to your spreadsheet.

Step 3: Select "Video"

Choose either "Online Video" or "Video on My PC" from the drop-down menu.

If your video is stored online, select "Online Video," which allows you to insert a video directly from the internet. If it’s stored locally, choose "Video on My PC" to upload it from your computer.

Step 4: Insert the Video Link or File

Enter the video URL or locate the video file on your computer and click "Insert."

For online videos, copy the URL and paste it into the dialog box that appears. For videos on your PC, navigate to the file location, select the video, and click "Insert." You’ll see a placeholder in your Excel sheet where the video will appear.

Step 5: Resize and Move the Video

Adjust the size and position of the video within your spreadsheet.

Click and drag the corners of the video placeholder to resize it to your liking. You can also click and drag the entire video to move it to the desired location in your spreadsheet.

What Happens Next

After you complete these steps, your video will be embedded in the Excel spreadsheet. You can play the video directly within Excel, making it a dynamic part of your document. This can be particularly useful for presentations and detailed data explanations.

Tips for Inserting Video in Excel

  • Keep It Relevant: Make sure the video content is directly related to the data or information in your spreadsheet.
  • Optimize Video Size: Large video files can slow down Excel. Resize the video to be appropriate for your spreadsheet without taking up too much space.
  • Test the Video: Always check that the video plays correctly before finalizing your document.
  • Update Links: If you’re using online videos, ensure the links are up-to-date and functional.
  • Consider File Compatibility: Some video formats may not be supported. Stick with common formats like MP4 for best results.

Frequently Asked Questions

Can I insert YouTube videos into Excel?

Yes, you can insert YouTube videos by selecting "Online Video" and pasting the URL.

Does the video file size matter?

Yes, larger video files can make your spreadsheet slower and harder to share.

Can I insert multiple videos in one spreadsheet?

Yes, you can insert as many videos as you need, following the same steps for each one.

Is it possible to play the video directly in Excel?

Yes, once inserted, you can play the video directly within the spreadsheet.

What video formats are supported in Excel?

Excel supports common video formats like MP4, WMV, and AVI.

Step-by-Step Summary

  1. Open your Excel spreadsheet.
  2. Go to the "Insert" tab.
  3. Select "Video."
  4. Insert the video link or file.
  5. Resize and move the video.


There you have it! By following these steps, you can easily insert video in Excel and make your spreadsheets more engaging and informative. Videos can add a visual element that complements your data, making it easier for others to understand the information you’re presenting. Whether you’re embedding a tutorial, a product demo, or a relevant clip, incorporating videos can take your Excel skills to the next level.

For further reading, check out additional Excel tips and tricks to enhance your spreadsheets. And don’t forget to save your work frequently to avoid losing any progress. Happy Excel-ing!

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