How to Insert Video into Word: Step-by-Step Guide

Inserting video into a Microsoft Word document might seem like a daunting task, but it’s actually quite simple. This guide will walk you through the process step by step, making it easy for anyone to follow along and add a video to their document.

Step by Step Tutorial: How to Insert Video into Word

Before we get into the nitty-gritty, let’s talk about why you might want to insert a video into your Word document. Perhaps you’re creating a report that could benefit from a visual aid, or you’re putting together a presentation and want to include a clip for emphasis. Whatever the reason, the following steps will help you get the job done.

Step 1: Open Your Word Document

Open the Word document where you want to insert the video.

When you have your document open, make sure you’re on the page where you want the video to be placed. The video will be embedded exactly where your cursor is, so position it accordingly.

Step 2: Click on ‘Insert’ Tab

Click on the ‘Insert’ tab in the ribbon at the top of Word.

The ‘Insert’ tab is where you’ll find all the options for adding various elements to your document, including videos.

Step 3: Select ‘Online Video’

In the ‘Insert’ tab, click on ‘Online Video’.

This option allows you to insert videos that are available online. If you have a video file saved on your computer, you’ll need to upload it to a service like YouTube first.

Step 4: Paste Video URL or Embed Code

Paste the URL of the video you want to insert or the embed code provided by the video hosting service.

Most video hosting services like YouTube and Vimeo offer an embed code that you can copy and paste directly into Word. This code will ensure the video displays correctly in your document.

Step 5: Adjust Video Size and Position

Resize and move the video as needed to fit your document layout.

Once the video is inserted, you can click and drag the corners to resize it. You can also move it around the page just like any other element in Word.

After completing these steps, the video will be embedded in your Word document. It will be playable directly from the document, meaning anyone who opens it will be able to watch the video without leaving Word.

Tips: Enhancing Your Word Document with Video

  • Make sure the video is relevant to the content of your document and adds value for the reader.
  • Consider the layout of your document and where the video would be most effective.
  • Keep in mind the file size of your Word document will increase once you insert a video.
  • If the video is long, consider using a snippet or highlight reel instead.
  • Test the video playback before sharing the document to ensure it works properly.

Frequently Asked Questions

How do I insert a video from my computer into Word?

You cannot insert a video file directly from your computer into Word. You must first upload it to an online video hosting service and then use the URL or embed code.

Can I insert videos into Word on a Mac?

Yes, the process for inserting videos into Word on a Mac is similar to the process on a Windows PC.

Why won’t my video play in Word?

Make sure you have a stable internet connection, as the video will be streaming from the web. Also, check that the video URL or embed code is correct and the video is still available online.

Can I insert videos into a Word document on a mobile device?

The mobile version of Word does not support inserting videos. You will need to use the desktop version to add a video to your document.

Will the video play for people who don’t have internet access?

No, since the video is embedded using an online link, an internet connection is required to play the video.


  1. Open your Word document.
  2. Click on the ‘Insert’ tab.
  3. Select ‘Online Video’.
  4. Paste the video URL or embed code.
  5. Adjust the video size and position.


As you can see, inserting video into Word is not rocket science. It’s a straightforward process that can bring life to your documents and presentations. With the rise of digital content, being able to incorporate multimedia elements like videos is becoming increasingly important. By following the steps outlined in this guide, you’ll be able to enhance your Word documents with engaging video content that can captivate and inform your audience. So go ahead, give it a try, and see how a simple video can transform your document from good to great.

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