How to Print Entire Workbook in Excel: Step-by-Step Guide for Beginners

Printing an entire workbook in Excel is easier than you might think. By following a few simple steps, you can quickly produce a hard copy of all the sheets within your Excel file. This guide will walk you through the process step by step, making sure you don’t miss any critical details.

How to Print Entire Workbook in Excel

In this section, we’ll go through the steps to print an entire workbook. By the end of these instructions, you’ll be able to print all your sheets effortlessly.

Step 1: Open Your Excel Workbook

The first step to printing your entire workbook is to open the Excel file you want to print.

Make sure you locate the correct file on your computer and open it. This will ensure you don’t accidentally print the wrong workbook.

Step 2: Go to the File Menu

Next, click on the "File" menu located in the top-left corner of the Excel window.

The "File" menu contains all the options related to your document, like saving, opening new files, and printing.

Step 3: Select the Print Option

Once you are in the "File" menu, find and click on the "Print" option.

The "Print" option will open a new window where you can configure your print settings.

Step 4: Choose ‘Print Entire Workbook’

In the print settings window, look for the option that says "Print Entire Workbook" and select it.

This step ensures that every single sheet in your workbook will be included in the print job, not just the active sheet.

Step 5: Adjust Print Settings

You can adjust the print settings according to your preferences, such as page orientation and paper size.

Take a moment to review these settings to make sure everything looks good. You wouldn’t want to end up wasting paper or ink.

Step 6: Click Print

Finally, click the "Print" button to start the printing process.

Your printer will now begin printing all the sheets in your workbook.

After completing these steps, all the sheets in your Excel workbook will be printed. It’s as simple as that!

Tips for How to Print Entire Workbook in Excel

  • Make sure to preview your workbook before printing to avoid any surprises.
  • Verify your printer settings to ensure your documents print correctly.
  • Consider printing in grayscale if color is not necessary to save ink.
  • Double-check the paper size and orientation settings.
  • Keep your printer’s maintenance up to date to avoid any printing issues.

Frequently Asked Questions

What should I do if my workbook doesn’t print correctly?

Double-check your printer settings and make sure you’ve selected "Print Entire Workbook." Sometimes, selecting the wrong option can lead to unexpected print results.

Can I print only specific sheets from my workbook?

Yes, you can select specific sheets by holding down the "Ctrl" key and clicking on the tabs of the sheets you want to print.

How do I preview my workbook before printing?

In the print settings window, there is usually an option to preview your document. This allows you to see how your workbook will look when printed.

Is it possible to print my workbook in black and white?

Yes, you can change the print settings to grayscale or black and white, which may save on color ink.

Can I save my workbook as a PDF instead of printing it?

Absolutely! Go to the "File" menu, select "Save As," and choose PDF from the available file formats.


  1. Open your Excel workbook.
  2. Go to the File menu.
  3. Select the Print option.
  4. Choose ‘Print Entire Workbook.’
  5. Adjust print settings.
  6. Click Print.


Printing an entire workbook in Excel is a straightforward task once you know the steps. Always make sure to review your settings and preview your document to avoid any mistakes. Whether you need a hard copy for a meeting or just want a physical backup, printing your entire workbook ensures you have all the information you need in hand.

Further, if you ever run into trouble, remember that Excel has a range of options to customize and troubleshoot your printing needs. So go ahead, print that workbook with confidence, and make sure you’ve got all your data neatly on paper!

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