Adding the BCC field in Outlook 2019 is a breeze. All you need to do is click on ‘Options’ in the message you’re composing, and then choose ‘Bcc.’ Voila! The Bcc field will appear, and you can start adding contacts to send your email to without other recipients knowing.
Step by Step Tutorial: Add the BCC Field in Outlook 2019
Before we dive into the step-by-step process, let’s clarify what we’re about to do. By adding the BCC field to your email, you’re enabling yourself to send a copy of your email to someone without the other recipients knowing. It’s perfect for maintaining privacy when sending out a group email.
Step 1: Open a New Email Message
Click on ‘New Email’ to start composing your message.
When you click on ‘New Email,’ a new window will pop up where you can compose your message. This is where you’ll find the ‘Options’ that will lead you to adding the BCC field.
Step 2: Go to the ‘Options’ Tab
In the message window, click on the ‘Options’ tab.
You’ll find the ‘Options’ tab at the top of the message window. It’s between the ‘Message’ and ‘Format Text’ tabs.
Step 3: Click on ‘Bcc’ in the Show Fields Group
In the ‘Options’ tab, find the ‘Show Fields’ group and click on ‘Bcc.’
The ‘Show Fields’ group is located on the left side of the ‘Options’ tab. Once you click on ‘Bcc,’ the field will appear in the message window, below ‘Cc.’
After you’ve completed these steps, the Bcc field will be visible in the message window. You can add contacts to it just like you would in the ‘To’ or ‘Cc’ fields.
Tips for Using the BCC Field in Outlook 2019
- Always double-check the Bcc field before sending the email to ensure you’ve added the correct contacts.
- Use the Bcc field when sending an email to a large group to keep recipients’ email addresses private.
- If you’re sending a sensitive email, Bcc is a useful way to keep the information confidential from other recipients.
- It’s considered good email etiquette to use Bcc instead of Cc when the information isn’t relevant to all recipients.
- Remember that recipients in the Bcc field won’t see replies from other recipients, so use it judiciously.
Frequently Asked Questions
What does BCC stand for?
BCC stands for Blind Carbon Copy. It’s a way to send an email to someone without other recipients knowing.
Can I add multiple contacts to the BCC field?
Yes, you can add as many contacts to the Bcc field as you need, just like you would with the ‘To’ or ‘Cc’ fields.
Will the BCC field show up automatically next time I compose an email?
No, you will need to add the Bcc field each time you compose a new email by following the steps outlined above.
Can recipients in the BCC field see each other’s email addresses?
No, they cannot. The Bcc field keeps all email addresses invisible to other recipients.
Can I use the BCC field on Outlook’s mobile app?
Yes, you can use the Bcc field in the Outlook mobile app by tapping on the ‘Cc/Bcc’ option while composing a new message.
Summary
- Open a new email message.
- Go to the ‘Options’ tab.
- Click on ‘Bcc’ in the Show Fields group.
Conclusion
The Bcc field in Outlook 2019 is a handy feature for anyone looking to send emails without disclosing all recipients’ email addresses. It’s especially useful for sending mass emails or for keeping information private among a select group of individuals. By following the simple steps outlined above, adding the BCC field to your Outlook emails can be done in just a few clicks.
Remember that while the Bcc field is a powerful tool for privacy, it should be used responsibly and with consideration for email etiquette. Keep in mind the tips provided to ensure you’re using the Bcc function effectively.
Outlook 2019 offers a range of features designed to make email management easier and more efficient, and the Bcc field is just one example of this. Whether you’re a business professional, a student, or someone who values privacy, understanding how to use the Bcc field is essential. So, go ahead and give it a try the next time you need to send an email in Outlook 2019.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.