How to Check Ink Levels on HP Officejet 4620: A Step-by-Step Guide

Running out of ink in the middle of printing an important document can be quite the hassle. Luckily, checking ink levels on your HP Officejet 4620 is a pretty straightforward process. In a few simple steps, you can easily keep an eye on your ink supply and avoid any unexpected printing interruptions.

Step by Step Tutorial: Checking Ink Levels on HP Officejet 4620

Before we dive into the steps, let’s quickly overview what we’ll be doing. By the end of this tutorial, you’ll know exactly how to check your ink levels on your HP Officejet 4620, so you can replace cartridges or order new ones well before you run out.

Step 1: Access the Printer Software

Open the HP printer software on your computer.

When you installed your HP Officejet 4620, a printer software would have been installed on your computer. This software is your go-to for all things related to your printer, including checking ink levels.

Step 2: Click on the ‘Estimated Ink Levels’

Select the ‘Estimated Ink Levels’ option from the main menu.

Once you’re in the printer software, you should see an option for ‘Estimated Ink Levels’. This will take you to a screen that shows you a visual representation of the ink levels in each of your printer’s cartridges.

Step 3: View the Ink Levels

Review the displayed ink levels and take the necessary action.

The visual indicators will show you how much ink is left in each cartridge. If any of them are low, it would be a good time to order or purchase a replacement.

After completing these steps, you’ll have a clear idea of how much ink is left in your HP Officejet 4620 and whether it’s time to replace any cartridges. This is an important part of printer maintenance that can save you from running out of ink at inopportune times.

Tips: Getting the Most Out of Your HP Officejet 4620 Ink

  • Always use genuine HP ink cartridges for best results and to avoid damage to your printer.
  • Consider signing up for HP’s Instant Ink program, which automatically sends you new ink cartridges when your printer is running low.
  • Remember that color ink may run out more quickly if you print a lot of photos or color documents.
  • Keep spare ink cartridges on hand so you’re not caught off guard when one runs out.
  • Recycle your used ink cartridges—many office supply stores offer recycling programs.

Frequently Asked Questions

How often should I check my ink levels?

It’s a good idea to check your ink levels every few weeks or before starting a large print job.

Ink levels can change more rapidly depending on the volume and type of printing you do. Regular checks ensure you’re not caught off guard.

Can I still print if one of the ink cartridges is empty?

Your printer may allow you to print in “backup mode,” which uses remaining colors to approximate the missing color, but it’s not ideal.

However, print quality will suffer, and it’s possible that your printer won’t print at all if it detects an empty cartridge. It’s best to replace empty cartridges as soon as possible.

What should I do if my ink levels are not displaying correctly?

Try removing and reinserting the ink cartridges, or restart your printer and check the levels again.

Sometimes the sensors that detect ink levels can get misaligned, especially if you’ve just inserted new cartridges. Re-seating the cartridges can often fix this issue.

How can I extend the life of my ink cartridges?

Print in draft mode when possible, and only use high-quality mode for important documents.

Draft mode uses less ink, which will make your cartridges last longer. Also, avoid leaving your printer unused for long periods, as the ink can dry out.

Can I use off-brand ink cartridges in my HP Officejet 4620?

While it’s possible, it’s not recommended as they can cause damage to your printer and void the warranty.

Genuine HP cartridges are designed specifically for your printer and offer the best quality and reliability.


  1. Open the HP printer software.
  2. Click on ‘Estimated Ink Levels’.
  3. View the ink levels.


Maintaining your HP Officejet 4620 involves more than just paper jams and connectivity issues; keeping an eye on ink levels is crucial to ensure uninterrupted printing. With the steps provided, checking your ink levels becomes a task you can do with ease. Remember, staying proactive about your printer’s maintenance will not only save you time but also help you avoid the frustration of last-minute dashes to the store for ink. If you’re ever in doubt, refer back to these instructions or the user manual for your HP Officejet 4620. Keep your printer happy, and your printouts will look crisp and professional, every time.

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy