If you want to reuse an exact color in Microsoft Word, the best method depends on what is colored. For text, shapes, and other objects, Word can often show recently used colors or let you enter the same RGB values. The Format Painter copies broader formatting, not just a color.
How to Copy a Color in Word with Format Painter
Step 1: Select the formatted item
Select the text or object that already has the color and other formatting you want to reuse.
Step 2: Choose Format Painter
On the Home tab, select Format Painter.
Step 3: Apply the formatting
Select the destination text or object. Word copies the applicable formatting, which can include color along with font, size, emphasis, and other properties.
Copy Only the Color
If you do not want the other formatting, open the relevant color menu for the source item and note the color. Word often places recently used colors in the color picker. For an exact custom color, open the additional color dialog and record its RGB values when Word exposes them, then enter the same values for the destination.
Use the Eyedropper When Available
Some Word color controls for shapes and other objects include an Eyedropper. When available, it lets you sample a visible color from the document or screen. Availability depends on the object and Word version.
Theme Colors Versus Fixed RGB Colors
A theme color can change when the document theme changes. A fixed custom RGB color is more appropriate when you need a specific brand color to remain constant.
Additional Information
For repeated document branding, define styles and theme colors rather than manually copying formatting every time. This makes later design changes more consistent.
Matt Jacobs has been working as an IT consultant for small businesses since receiving his Master’s degree in 2003. While he still does some consulting work, his primary focus now is on creating technology support content for SupportYourTech.com.
His work can be found on many websites and focuses on topics such as Microsoft Office, Apple devices, Android devices, Photoshop, and more.