How to Copy a Color in Word: A Step-by-Step Guide

Copying a color in Word is a handy skill for perfecting your document’s design. After reading this brief overview, you will be able to replicate any color from one part of your document to another, ensuring consistency and a polished look.

Step by Step Tutorial on How to Copy a Color in Word

When you want to match a specific color in your Word document, whether it’s for text, shapes, or backgrounds, you’ll need to copy the exact color code to use it elsewhere. The following steps will guide you through the process.

Step 1: Select the Text or Object with the Color You Want to Copy

Select the text or object whose color you want to replicate by clicking on it. If it’s text, highlight the specific portion with your cursor.

This step is crucial because it determines which color you will be copying. Make sure you select the correct portion to avoid any mix-ups.

Step 2: Open the Font Color or Shape Fill Dialog Box

Right-click on the selected text or object and choose ‘Font’ for text or ‘Format Shape’ for an object to open the dialog box where you can see the color details.

This dialog box will show you the color that’s currently being used, which you’ll need for the next steps.

Step 3: Copy the Color Code

In the dialog box, look for the ‘Color’ section and note the RGB (Red Green Blue) code or the Hex code. You can write it down or copy it to your clipboard.

The RGB and Hex codes represent the specific color’s unique digital code. By noting these down, you’re essentially copying the color.

Step 4: Apply the Copied Color Code to the New Text or Object

Go to the text or object you want to apply the color to, open its respective dialog box, and input the color code you copied into the appropriate field.

After you input the code, the color should match perfectly with the one you copied from the original text or object. If it doesn’t, double-check the code to make sure it was entered correctly.

After completing these steps, you’ll have successfully copied and applied a color in Word. Your documents will look more cohesive and professional with consistent color use.

Tips for Copying a Color in Word

  • Double-check the color code before you apply it to ensure accuracy.
  • Write down or copy the color code to avoid having to go back and forth between dialog boxes.
  • Remember that different screens may display colors slightly differently, so consider printing a test page if exact color matching is critical.
  • Use the ‘Format Painter’ tool for quickly copying formatting, including color, from one part of text to another.
  • Save frequently used colors in the ‘Recent Colors’ section for easy access in future documents.

Frequently Asked Questions

What is the difference between RGB and Hex color codes?

RGB color codes are based on a combination of red, green, and blue values, while Hex codes represent RGB values in a hexadecimal format.

Can I copy a color from an image in Word?

Yes, you can use a color picker tool to identify the color in an image, then use the RGB or Hex code to apply it elsewhere in your document.

Is it possible to save a custom color in Word?

Yes, after you input a custom color code, you can save it to the ‘Recent Colors’ or ‘Custom Colors’ for future use.

Can I use the format painter to copy colors?

Yes, the format painter can copy and apply the formatting, including color, from one selection to another.

Will the color look the same on all devices?

Colors may vary slightly on different screens and printers due to variations in display technology and settings.


  1. Select the text or object with the color you want to copy.
  2. Open the Font Color or Shape Fill dialog box.
  3. Copy the color code.
  4. Apply the copied color code to the new text or object.


Mastering how to copy a color in Word can significantly enhance the visual appeal of your documents. Whether you’re creating a report, a flyer, or any other type of document, maintaining consistency in your color scheme is vital. It’s not just about making things look good; it’s about creating a cohesive piece that communicates professionalism and attention to detail.

Copying a color may seem like a small task, but it’s these little touches that can set your work apart. The good news is, once you get the hang of it, it’s a breeze. Using color codes like RGB or Hex ensures that you get the exact match you need, every single time. Plus, with the ability to save custom colors, you can build a palette that’s uniquely yours, ready to be applied in future projects with just a few clicks.

Remember, while consistency is key, don’t be afraid to experiment with new color combinations. After all, Word provides a whole rainbow of possibilities at your fingertips. So go ahead, give it a try, and watch your documents come to life with perfect color harmonies!

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