How to Sort a Table in Word 2010: Step-by-Step Guide

Sorting a table in Word 2010 is an easy task that can be completed in a few steps. First, you’ll need to select the table you want to sort. Then, navigate to the ‘Layout’ tab under ‘Table Tools’ and click on ‘Sort’. You can then choose how you want to sort your table based on the options provided. After you’ve made your selections, hit ‘OK’ and your table will be sorted accordingly.

Step by Step Tutorial: How to Sort a Table in Word 2010

Before we dive into the steps, let’s get a quick understanding of what sorting a table means. Sorting a table means arranging the data in a specific order, which can be either ascending or descending. It’s a way to make your data more organized and easier to read. Let’s get started!

Step 1: Select the Table

Click on the table you want to sort to select it.

Once you select the table, you’ll see a new set of menus appear on the ribbon. These are the ‘Table Tools’, and they contain all the options you need to modify your table.

Step 2: Click on the ‘Layout’ Tab

Navigate to the ‘Layout’ tab under ‘Table Tools’.

The ‘Layout’ tab will show you all the options related to the arrangement and structure of your table.

Step 3: Click on ‘Sort’

In the ‘Data’ group, click on the ‘Sort’ button.

The ‘Sort’ button will open a new dialog box where you can specify how you want to sort your table.

Step 4: Choose Your Sort Options

Choose the column you want to sort by and whether you want to sort in ascending or descending order.

You can also choose to sort by more than one column by clicking on ‘Add Level’ in the dialog box.

Step 5: Click ‘OK’

After making your selections, click ‘OK’ to sort the table.

Your table will now be sorted based on the options you selected.

After you complete the sort, you’ll see your table data arranged in the order you specified. It should be more organized and easier to read.

Tips: How to Sort a Table in Word 2010

  • Tip 1: Make sure your table headers are properly labeled before sorting. This will make it easier to choose the right column to sort by.
  • Tip 2: If your table has merged cells, sorting may not work correctly. Consider unmerging cells before sorting.
  • Tip 3: You can sort by text, numbers, or dates, depending on the data in your table.
  • Tip 4: Remember to save your document after sorting your table to keep the changes.
  • Tip 5: Use the ‘Undo’ feature if you make a mistake while sorting. This will revert the table to its previous state.

Frequently Asked Questions

Can I sort a table alphabetically in Word 2010?

Yes, you can sort a table alphabetically by choosing the text option in the sort dialog box and selecting ‘Ascending’ or ‘Descending’.

What if I want to sort by more than one column?

You can sort by multiple columns by clicking on ‘Add Level’ in the sort dialog box and setting the preferences for each column.

Can I sort a table with rows that have different formats?

While you can sort a table with different formats, it’s best to have consistent formatting for accurate sorting results.

Is it possible to sort a table by font color or cell color?

No, Word 2010 does not have the option to sort by font color or cell color.

What should I do if the sort feature is not working?

Ensure that you’ve selected the entire table and that there are no merged cells. If the problem persists, try restarting Word.


  1. Select the table
  2. Click on the ‘Layout’ tab
  3. Click on ‘Sort’
  4. Choose your sort options
  5. Click ‘OK’


Sorting a table in Word 2010 is a breeze once you get the hang of it. It’s a fantastic way to organize your data, making it more presentable and easier to analyze. Remember to check for merged cells and proper labeling before you sort, as these can affect the accuracy of the sort function. Also, don’t forget to save your document to keep your sorted table intact.

If you’re looking to become more efficient in Word, mastering table sorting is a great skill to have up your sleeve. It not only saves time but also helps you make sense of large chunks of data at a glance. Plus, with the tips and frequently asked questions we’ve covered, you’re well on your way to becoming a pro at sorting tables in Word 2010.

So, why not try sorting a table today? With these simple steps, you’ll be organizing your data like a champ in no time!

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