How to Add Space Between Table Cells in Word: A Step-by-Step Guide

Adding space between table cells in Word is a simple process that can greatly enhance the readability of your document. All you need to do is access the table properties and adjust the cell margins. In just a few clicks, you can give your table a more polished and professional look.

Step by Step Tutorial on How to Add Space Between Table Cells in Word

Before we dive into the steps, it’s important to understand that adding space between table cells can make your data easier to read and your document more visually appealing. Let’s get started.

Step 1: Open your Word document and click on the table

When you click on the table, you’ll see a new set of options appear in the toolbar at the top of the page, under the "Table Tools" section.

Step 2: Click on the "Layout" tab under "Table Tools"

This tab contains all the settings related to the layout of your table, including the options to add space between cells.

Step 3: Click on "Properties" in the "Table" group

A dialogue box will pop up, allowing you to adjust various settings for your table.

Step 4: Click on the "Cell" tab within the "Table Properties" dialogue box

This tab specifically deals with the settings for the cells within your table.

Step 5: Click on "Options…"

Another dialogue box will appear, titled "Cell Options".

Step 6: Uncheck the box that says "Same as the whole table"

This will allow you to customize the cell margins, independent of the rest of the table settings.

Step 7: Adjust the top, bottom, left, and right margins as desired

You can increase the space by entering higher values or decrease it by entering lower values. Remember, these values are in inches.

Step 8: Click "OK" to close the "Cell Options" dialogue box

This will take you back to the "Table Properties" dialogue box.

Step 9: Click "OK" again to close the "Table Properties" dialogue box

Your changes will now be applied to the table.

After completing these steps, your table cells will have more space between them, making the table look less cluttered and more readable.

Tips for Adding Space Between Table Cells in Word

  • Always preview your changes before finalizing them to ensure they meet your desired outcome.
  • If you want to apply the same spacing to multiple tables, copy and paste the formatted table and then replace the content.
  • For a uniform look, use the same margin values for the top, bottom, left, and right margins.
  • If you’re working with a large table, consider adding space in smaller increments to avoid making the table too sparse.
  • Remember that adding too much space can make your table extend beyond one page, so find a balance that works for your document.

Frequently Asked Questions

Can I add space between table cells in Word on a Mac?

Yes, you can follow a similar process on a Mac. The options might be in slightly different places, but the functionality is the same.

Will the changes affect the entire table or just selected cells?

The changes will affect all cells in the table unless you specifically select certain cells to adjust.

Can I add space between cells without affecting the border lines?

Yes, adjusting the cell margins will not affect the border lines unless you change the border settings.

What if I want to revert back to the original spacing?

Simply go back to the "Cell Options" dialogue box and reset the margin values to their defaults.

Is there a way to apply the same spacing settings to all tables in my document?

There isn’t a one-click solution, but you can use the format painter tool to copy the formatting from one table and apply it to others.


  1. Click on the table
  2. Open the "Layout" tab
  3. Access "Properties"
  4. Go to the "Cell" tab
  5. Open "Options…"
  6. Uncheck "Same as the whole table"
  7. Adjust margins
  8. Click "OK" twice


Adding space between table cells in Word can transform a cluttered, cramped table into a clear and easily navigable part of your document. With the step-by-step tutorial provided, you can enhance your tables’ readability and overall aesthetic in just a few minutes. Remember, the key is to find the perfect balance between too little and too much space, ensuring that your information is presented clearly without wasting precious page real estate.

Beyond just looking better, well-spaced tables can make it easier for readers to focus on the important data and understand your message. Whether you’re creating a report for work, an academic paper, or any other document that includes a table, the ability to adjust cell spacing is a valuable skill to have in your toolbox.

As you continue to use Word and experiment with different table designs, keep in mind the tips and frequently asked questions outlined in this article. They can save you time and help you avoid common pitfalls. And remember, practice makes perfect. So, go ahead and start adding space between those table cells!

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