How to Open Word Online in Desktop App: A Step-by-Step Guide

Opening Word online in the desktop app is a breeze! All you need is a Microsoft account, an internet connection, and the desktop version of Word installed on your computer. Once you have these, you can easily switch between the online and desktop versions whenever you need to.

Step by Step Tutorial: How to Open Word Online in Desktop App

Before we dive into the steps, let’s talk about why you might want to open Word online in your desktop app. Maybe you started a document at work on the online version and want to finish it at home using the desktop app. Or perhaps you prefer the features and interface of the desktop version. Whatever the reason, following these steps will help you get Word online up and running on your desktop in no time.

Step 1: Log into your Microsoft account

Log in to your Microsoft account through the Office website.

Accessing Word online requires you to be logged into your Microsoft account. If you don’t have one, you’ll need to create one. It’s a simple process that will also give you access to other Microsoft services.

Step 2: Open Word Online

Go to the Office portal and select Word from the list of available apps.

Once you’re logged in, you’ll see the Office portal with various Microsoft apps. Click on Word to open the online version. This is where you’ll start your document or access existing ones.

Step 3: Open a Document

Select the document you want to open or start a new one.

If you already have a document you want to work on, just click to open it. If you’re starting a new one, click on the ‘New blank document’ option, or choose a template to work from.

Step 4: Open in Desktop App

Click on the ‘Open in Desktop App’ option in the menu.

Once your document is open in Word online, look for the option that says ‘Open in Desktop App’. This will usually appear in the menu at the top of the page. Click on it and watch as your document seamlessly transitions from the online version to the desktop app.

After completing the above steps, your Word document will now be open in the desktop application. You’ll be able to use all the features you’re used to, like advanced formatting and offline access, while still having the option to save your document to the cloud for easy access from anywhere.

Tips: How to Get the Most Out of Word Online in Desktop App

  • Make sure your desktop version of Word is up to date to ensure compatibility with Word online.
  • Use the ‘Save to OneDrive’ feature to access your documents from any device.
  • Take advantage of the collaboration features in Word online, such as real-time co-authoring.
  • Familiarize yourself with the differences between the online and desktop versions to maximize productivity.
  • Remember that any changes made in the desktop app will sync with the online version if you’re connected to the internet.

Frequently Asked Questions

Do I need a Microsoft 365 subscription to use Word online in the desktop app?

No, you don’t need a Microsoft 365 subscription to use Word online or the desktop app, but having a subscription gives you additional features and benefits.

Can I edit a document offline using the desktop app?

Yes, you can edit documents offline using the desktop app. Once you reconnect to the internet, any changes you’ve made will sync with the online version.

Is it possible to collaborate with others using the desktop app?

Collaboration is possible through the desktop app by saving your document to OneDrive and sharing it with others.

Will I lose any formatting when switching between the online and desktop versions?

Most formatting will remain intact when switching between versions, but some features unique to the desktop app may not be available in the online version.

How do I ensure my document is saved to the cloud?

To save your document to the cloud, use the ‘Save to OneDrive’ feature in the desktop app, or simply save your document while using Word online.


  1. Log into your Microsoft account
  2. Open Word Online
  3. Open a Document
  4. Open in Desktop App


Now, you’re a pro at opening Word online in the desktop app! It’s a handy skill that can improve your workflow, especially if you switch between different computers or work environments. Remember, the key is to keep your Word app updated, and don’t forget to take advantage of the cloud storage for seamless access and collaboration. Whether you’re a student, a professional, or just someone who loves being efficient, mastering how to open Word online in the desktop app can really make a difference in your productivity. So go ahead, give it a try, and watch as your documents come alive in the desktop app with all its powerful features at your fingertips. Happy typing!

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