How to Print an Outline From Powerpoint 2010: Step-by-Step Guide

Printing an outline from PowerPoint 2010 is a simple process that only takes a few clicks. First, open your PowerPoint presentation and go to the "File" tab. Then, choose "Print" and under "Settings," select "Outline." Finally, click "Print" again, and you’re done! Your outline should now be printing.

After you complete this action, you will have a physical copy of your presentation’s outline. This can be useful for reviewing your main points, making notes, or distributing to an audience for reference during a presentation.


Printing an outline from PowerPoint 2010 may not be an everyday task, but it’s a handy skill to have in your toolbox. Whether you’re a student trying to study for a big exam, a business professional preparing for a presentation, or a teacher outlining a lecture, having access to a printed outline of your PowerPoint slides can be a game-changer.

Why is this important? Well, for starters, an outline strips away all the design elements of your presentation and focuses on the content, allowing you to see the main points clearly without distraction. It’s perfect when you need to review or edit the structure of your information. It’s also a great tool for your audience, providing them a quick reference to the material you’re presenting. And let’s be honest, sometimes it’s just nice to have a physical document to scribble on, right? So, let’s dive into how you can achieve this with PowerPoint 2010, an older but still widely used version of the popular presentation software.

Step by Step Tutorial on How to Print an Outline From PowerPoint 2010

Before we get into the nitty-gritty, here’s a quick overview of what you’ll achieve by following the steps below: you’ll learn how to convert your PowerPoint presentation into a neatly organized outline format and print it out for your convenience.

Step 1: Open your PowerPoint presentation

Open the presentation you want to print an outline from.

Initially, ensure that your PowerPoint presentation is finalized and saved. This step is crucial because printing an outline usually means you’re nearing the end of your editing process.

Step 2: Navigate to the "File" tab

Click on the "File" tab in the upper-left corner of PowerPoint.

Once you’re in the "File" tab, you’ll have access to various options, including opening, saving, and printing your presentation, among other things.

Step 3: Select "Print"

Choose the "Print" option from the menu on the left side.

This step brings you closer to achieving your goal. The "Print" section provides several settings that you can customize to suit your printing needs.

Step 4: Under "Settings," select "Outline"

In the "Settings" section, click on the second drop-down menu and choose "Outline."

Selecting "Outline" tells PowerPoint that you want to print only the text from your slides in an outline format, not the slides themselves.

Step 5: Click "Print"

Finish the process by clicking the "Print" button at the top.

And voila! Your printer will now start printing the outline of your PowerPoint presentation. Make sure your printer is connected and has enough paper before you hit that print button.


Benefit Explanation
Clarity An outline provides a clear, concise view of your presentation’s structure, making it easier to review and refine your main points.
Reference Tool Printed outlines serve as a great reference for your audience, allowing them to follow along and take notes during a presentation.
Focus on Content Printing in outline form helps you focus on the content without the distraction of design elements and can be especially useful during the revision process.


Drawback Explanation
Lack of Visuals An outline doesn’t include the visual elements of your presentation, which can be a downside if visuals are a key aspect of your message.
Paper Waste Printing outlines can lead to paper waste, especially if you print multiple drafts or if the outline is lengthy.
Printer Dependence You’ll need access to a printer, which isn’t always convenient, and printer issues could prevent you from getting your outline.

Additional Information

When you’re preparing to print an outline from PowerPoint 2010, there are a few additional considerations to keep in mind. First off, double-check that all the content you want included in your outline is actually in the text form on your slides. Remember, outlines won’t include images or videos, so any information contained within those won’t show up in your printed document.

Also, think about the environment. Do you really need a printed copy, or could a digital one suffice? If you do need to print, consider using both sides of the paper to reduce waste. And what about the font size? Make sure it’s readable, especially if you’re going to be sharing the outline with others.

Remember, printing an outline from PowerPoint 2010 is just one way to view your presentation’s content. You might also consider exporting your PowerPoint to Word for a more detailed outline or even converting your slides into handouts with multiple slides per page.


  1. Open your PowerPoint presentation.
  2. Click on the "File" tab.
  3. Choose "Print."
  4. Select "Outline" under "Settings."
  5. Hit "Print."

Frequently Asked Questions

Can I print an outline from PowerPoint 2010 that includes images?

No, printing an outline only includes text content, not images or other visual elements.

What if I want to print an outline with comments?

Unfortunately, comments won’t be included when you print an outline. You’ll need to print them separately or include them in the notes section.

Is it possible to customize the font size of the printed outline?

The font size in the printed outline will reflect the size used in your presentation. However, you can adjust the size in your presentation before printing if needed.

Can I print an outline from PowerPoint 2010 to a PDF instead of a printer?

Yes, you can choose "Save as PDF" or "Print to PDF" in the printer options to save an outline as a PDF file.

What should I do if my outline is not printing correctly?

Make sure you’ve selected "Outline" under the "Settings" section in the "Print" menu. If it still doesn’t work, check your printer’s settings and functionality.


Knowing how to print an outline from PowerPoint 2010 is a valuable skill for anyone who uses the software regularly. Whether you’re a student, teacher, or professional, having a printed outline of your presentation can help you stay organized and focused on your content. It’s a straightforward process that can save you time and enhance your preparation for that big presentation.

Remember, while technology has advanced, and many people are moving towards digital-only content, there’s still something to be said for having a physical document in your hands. So the next time you’re prepping for a big meeting, consider printing an outline from PowerPoint 2010. Your audience – and your peace of mind – will thank you.

Get Our Free Newsletter

How-to guides and tech deals

You may opt out at any time.
Read our Privacy Policy