How to Print with Speaker’s Notes in Powerpoint 2013: A Step-by-Step Guide

Printing with speaker’s notes in PowerPoint 2013 is an easy task. Here’s a quick snapshot of the process: First, open your PowerPoint presentation and click on ‘File,’ then ‘Print.’ Under ‘Settings,’ click the second drop-down menu and select ‘Notes Pages.’ This will ensure that the speaker’s notes are included in your printout. Finally, click ‘Print’ at the top of the menu, and voilà! You have your PowerPoint slides with speaker’s notes printed out.

After completing these steps, you’ll have a hard copy of your presentation along with the speaker’s notes for each slide. This can be a handy reference during your presentation, ensuring you cover all your key points and provide additional context to your audience.


When it comes to presenting, having a well-organized PowerPoint can make or break your delivery. But what about those key points and statistics you want to remember without cluttering your slides? That’s where speaker’s notes come in handy! These notes can be a game-changer for presenters – serving as a cue card of sorts, allowing you to elaborate on the content without overwhelming your audience with text-heavy slides.

Printing PowerPoint slides with speaker’s notes in PowerPoint 2013 is essential for anyone wanting to nail their presentation while keeping their slides clean and professional. Whether you’re a student, a business professional, or an educator, this feature is beneficial for rehearsing your presentation or having a backup in case of technical difficulties. Plus, it’s a great way to share your presentation with others while including the context that your spoken words would provide.

How to Print with Speaker’s Notes in PowerPoint 2013

Before we dive into the steps, let’s clarify what we’re aiming for. Printing with speaker’s notes means that you get a printout of your PowerPoint slides with the notes you’ve added to each slide for your reference. This can be extremely helpful during a presentation or just for reviewing your material.

Step 1: Open your PowerPoint presentation

Open the PowerPoint presentation that you want to print with speaker’s notes.
Opening your presentation is the first step because you need to access the file and the notes you’ve added to each slide.

Step 2: Click on ‘File’

Click on the ‘File’ tab located in the upper-left corner of the screen.
This will take you to the backstage view where you can access various options for your PowerPoint file, including printing options.

Step 3: Select ‘Print’

Once in the ‘File’ menu, click on ‘Print’ to access the print settings.
The ‘Print’ menu is where you will find all the settings and preferences for printing your document.

Step 4: Choose ‘Notes Pages’

In the ‘Settings’ section, click on the second drop-down menu and select ‘Notes Pages.’
‘Notes Pages’ is the option that tells PowerPoint you want to print your slides along with the speaker’s notes. It’s a different setting from just printing slides, which would leave out your notes.

Step 5: Click ‘Print’

Finally, after selecting ‘Notes Pages,’ click the ‘Print’ button at the top of the menu.
Once you click ‘Print,’ your printer will produce the slides with the corresponding notes attached. Make sure your printer is loaded with enough paper and ink before you begin to avoid any printing mishaps.


Enhanced PreparationPrinting with speaker’s notes allows presenters to prepare more effectively, ensuring they remember all key points during the presentation.
Backup ReferenceIn case of technical issues, having a printed copy with notes is a reliable backup, enabling the presentation to continue smoothly.
Shareable MaterialPrinted slides with notes are great for sharing with colleagues or students, providing them with a comprehensive understanding of the material.


Increased Paper UsePrinting multiple slides with notes can lead to excessive paper consumption, which may not be environmentally friendly.
Time-ConsumingSetting up the print with notes can be time-consuming, especially for large presentations.
Potential for MisplacementPhysical copies of presentations with notes can easily be lost or misplaced, potentially compromising your preparation.

Additional Information

Printing with speaker’s notes in PowerPoint 2013 can be a lifesaver when you’re up against the nervousness that comes with public speaking. But here’s a pro tip: don’t just print and go. Take the time to become familiar with your notes. The more familiar you are, the less you’ll have to rely on them, and the more natural your presentation will appear. Additionally, consider the font size of your notes.

If you find it too small to read comfortably, you can adjust the font size before printing. Remember also that printing in color versus black and white can make a difference in clarity and impact, depending on your slide design. Finally, consider the environment – if you don’t need every slide printed, only print those that require notes. This will save paper and ink, reducing waste and helping the environment.


  1. Open your PowerPoint presentation.
  2. Click on ‘File.’
  3. Select ‘Print.’
  4. Choose ‘Notes Pages.’
  5. Click ‘Print.’

Frequently Asked Questions

Can I print speaker’s notes in PowerPoint without slides?

Yes, but it requires a few extra steps, such as copying the notes to a Word document and then printing from there.

Can I change the layout of the printed notes and slides?

Yes, you can adjust the layout by clicking on the ‘Notes Master’ in the ‘View’ tab and customizing the appearance.

What if my notes are too lengthy for one slide?

If your notes exceed the space provided, you may need to shorten your notes or print them separately as a text document.

Can I print multiple slides with notes on one page?

Printing multiple slides with notes on one page is not a built-in feature in PowerPoint, but you can use the ‘Handouts’ option to print multiple slides and write notes separately.

Is there a way to print notes in PowerPoint without color?

Yes, in the print settings, you can select ‘Grayscale’ or ‘Pure Black and White’ to print without color.


Printing with speaker’s notes in PowerPoint 2013 doesn’t have to be a daunting task. Armed with the proper knowledge and a few clicks, you can have your presentation in hand, complete with the crucial cues and points you want to remember. This simple yet effective technique can significantly impact your presentation skills.

Not only does it keep you on track, but it also ensures that you’re prepared for any situation, whether it’s a technical glitch or just a momentary lapse in memory. So, go ahead and give it a try – your future self will thank you when you’re standing confidently in front of your audience, delivering a seamless presentation.

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