How to Print Black and White on Word: A Step-by-Step Guide

Printing in black and white on Word is a simple task that can save you ink and give your document a classic, professional look. You just need to access the print settings before sending your document to print, select the option for grayscale or black and white, and proceed to print your document.

Step by Step Tutorial: How to Print Black and White on Word

Before you hit the print button, you’ll want to adjust your settings to make sure your document prints in black and white. This is useful when color isn’t necessary or when you want to save on colored ink.

Step 1: Open the Print Menu

Open the print menu by pressing CTRL+P or by clicking on ‘File’ and then ‘Print’.

This step is essential as it takes you to the place where you can change your printing preferences.

Step 2: Access Printer Properties

Once the print menu is open, click on ‘Printer Properties’, ‘Preferences’, or a similar option.

In this step, you will be able to access more specific settings for your printer.

Step 3: Select Black and White Printing

Look for the option to print in black and white or grayscale and select it.

This step is the key to making sure your document will print without color.

Step 4: Apply Changes

After selecting black and white, make sure to apply the changes or click ‘OK’.

Applying the changes will ensure that your settings are saved before you proceed to print.

Step 5: Print Your Document

Finally, click on the ‘Print’ button to send your black and white document to the printer.

After you’ve followed these steps, your document will print in black and white, just as you specified.

Once you’ve completed these steps, your document will print in black and white. This will give your document a clean and classic look while saving on color ink.

Tips: How to Print Black and White on Word

  • Double-check your printer settings to make sure they’re set to black and white before printing.
  • Consider previewing your document in black and white before printing to make sure it looks the way you want it to.
  • Remember that some printers have a ‘draft’ or ‘economy’ mode that also saves ink.
  • If you’re printing images, ensure they’ll still be clear and recognizable in black and white.
  • Consider setting black and white as your default print setting if you rarely need to print in color.

Frequently Asked Questions

Can I save my black and white settings for future prints?

Yes, you can usually save your settings as a printing profile or default setting, depending on your printer’s software.

Will printing in black and white affect the print quality?

Printing in black and white should not affect the quality of your text. However, images may lose some detail or contrast.

Can I print in black and white even if my document has color?

Yes, the black and white setting will convert all colors to grayscale tones.

What if my printer doesn’t have a black and white option?

Most printers have a grayscale option, which is similar to black and white.

How do I know if my document will look good in black and white?

You can use the ‘Print Preview’ feature to see how your document will look before you print it.


  1. Open the Print Menu.
  2. Access Printer Properties.
  3. Select Black and White Printing.
  4. Apply Changes.
  5. Print Your Document.


In conclusion, printing in black and white on Word is a straightforward process that can lead to significant savings on color ink and give your documents a timeless, polished look. Whether you are preparing a legal document, a resume, or a simple text file, knowing how to print black and white on Word is a valuable skill. With the steps outlined above, you can easily adjust your print settings to suit your needs and preferences. Remember to always preview your document before printing to ensure that the quality meets your standards. Happy printing, and may your documents always come out looking sharp and professional!

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